Difference between revisions of "Akademy/2013/Volunteers"

< Akademy‎ | 2013
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''' Sign up as a Volunteer!'''
+
''' Sign up to Volunteer!'''
  
 
To sign up, please follow closely the following steps:
 
To sign up, please follow closely the following steps:
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* Join the IRC channel #akademy on freenode
 
* Join the IRC channel #akademy on freenode
  
 +
=== Available tasks ===
  
'''Available tasks'''
+
==== Before the event ====
----
 
 
 
'''Before the event'''
 
  
 
* print and fold name badges and put them into pouches
 
* print and fold name badges and put them into pouches
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** hang banners and poster and signage
 
** hang banners and poster and signage
 
** distribute cables in rooms
 
** distribute cables in rooms
** set up video stuff
+
** set up video  
  
* Wifi etc
+
* Wifi and other networking
** liaise with College IT to check if requirements are met  
+
** check with College IT to ensure that requirements are met  
** check if we need to arrange for extra switches and LAN cables
+
** check if there is a need for extra switches and LAN cables
  
 
* Party coordination (Saturday)
 
* Party coordination (Saturday)
** liaise with venue before and during the event
+
** work with venue before and during the event
 
 
  
'''During the event'''
+
==== During the event ====
  
 
* Pre-registration (Friday afternoon/early evening)
 
* Pre-registration (Friday afternoon/early evening)
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** check that speaker has water
 
** check that speaker has water
 
** introduce speaker
 
** introduce speaker
** make sure that talks starts and ends on time
+
** make sure that talk starts and ends on time
 
** moderate questions
 
** moderate questions
  
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** set up posters etc.
 
** set up posters etc.
 
** check badges of attendees at entrance
 
** check badges of attendees at entrance
** help to tidy up afterwards
+
** help tidy up afterwards
  
 
* Video operator
 
* Video operator
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'''After the event''' (Friday afternoon)
+
==== After the event (Friday afternoon) ====
  
 
* tidy venue
 
* tidy venue
* send left-over banners etc. back to sponsors
+
* return sponsor materials
 +
* return other materials as necessary
  
  

Revision as of 20:27, 16 June 2013

Sign up to Volunteer!

To sign up, please follow closely the following steps:

  • Before filling your name in, please read the Call for Volunteers.
  • Check out the tasks listed below
  • Edit the table below and fill in your name and data. In the table please provide your name, the languages you speak, whether you are a local and/or know Tallinn, and the time/days when you are available.
  • Add your local mobile telephone number to your Akademy user profile.
  • Join the IRC channel #akademy on freenode

Available tasks

Before the event

  • print and fold name badges and put them into pouches
  • set up venue:
    • hang banners and poster and signage
    • distribute cables in rooms
    • set up video
  • Wifi and other networking
    • check with College IT to ensure that requirements are met
    • check if there is a need for extra switches and LAN cables
  • Party coordination (Saturday)
    • work with venue before and during the event

During the event

  • Pre-registration (Friday afternoon/early evening)
    • check in attendees and hand out badges
    • print out new badges if necessary
  • Registration/Info desk (Saturday to Thursday)
    • check in attendees and hand out badges
    • print out new badges if necessary
    • sell KDE merchandise
    • general point of information
  • Session chairs
    • check that speaker has water
    • introduce speaker
    • make sure that talk starts and ends on time
    • moderate questions
  • Runner
    • able to drive a car
    • run errands, shop for stuff that might be missing
    • find people when needed
  • Party coordination
    • check party venue before attendees arrive
    • set up posters etc.
    • check badges of attendees at entrance
    • help tidy up afterwards
  • Video operator
    • help record the talks
  • Group photo
    • take picture of all attendees


After the event (Friday afternoon)

  • tidy venue
  • return sponsor materials
  • return other materials as necessary



Sign up (Please add your name and information)


Name/IRC nick/email Languages local y/n? days/times available comments
Claudia Rauch, claudiar, rauch at kde dot org German, English n 12-19 July set up venue, registration/info desk
Dani Gutiérrez, danitxu, jdanitxu at gmail.com Spanish, Basque, English y Full time, Full calendar
Cruz Borges, cruzki, cruz.borges at deusto.es Spanish, English y Full time, Full calendar
Smit Mehta, smitmehta, [email protected] English n 13-15 july Would like to volunteer for Session Chair

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