Revision as of 14:17, 17 July 2015

Readme

Please, take a moment to read these lines.

You are only supposed to attend the nearest volunteer meeting happening before your commited places. That means that if you're volunteering in the afternoon you don't have to go to that on the morning. This gathering allows us to check for missing people and readjust people accordingly.

If you leave your post, please say so before, if it's urgent, tell us in a high priority channel (Telegram) so that other people can go there and cover for you while you're gone.

If you want to help to the earliest or latest tasks of the day (like cleaning up), but you don't have a means for coming/leaving, no problem! We can pick you up/give you a lift before/afterwards. If you say you need a lift here we can provide it more efficiently, so if you already know, please edit the wiki adding on the particular activity a <ref>Please, pick me up at XX</ref> so that we know in advance (the TSP is a harder problem when the salesman does not know where to go ;) ).

2015-07-22 (Pre-event)

Task	Volunteers
Set up venue (signs, infodesk...)
Divert GPUL calls to team-room	ssaavedra
Check telephone & network	ssaavedra, (sbd else?)
Bring things from Makro to Team Room

2015-07-23 (Thu)

Time	Evt	Volunteer
08:00	Event: Get cameras from Nacex to the venue	castrinho8

Time	Info desk	Akademy-es room	Runners	Backup
15:30	Volunteers gathering (T-shirts and stuff)
15:50 - 16:15	name1 name2 name3 name4 name5	name1 (chair); name2 (video)	name1 name2	name1 name2
16:00 - 16:40		name1 (chair); name2 (video)
16:40 - 17:15		name1 (chair); name2 (video)
17:15 - 17:50		name1 (chair); name2 (video)
17:50 - 18:10	name1 name2 name3 name4 name5	no need	name1 name2	name1 name2
18:00 - 18:40		name1 (chair); name2 (video)
18:40 - 19:15		name1 (chair); name2 (video)
19:15 - 19:50		name1 (chair); name2 (video)
19:50 - 20:00+	Help clean-up and tidy	user1 user2 user3

2015-07-24 (Fri)

Time	Info desk	Activity	Volunteer	Runners	Backup
09:40	Volunteers gathering
09:50 - 11:50	name1 name2 name3 name4 name5	Oversee the AGM^[1]	name1	name1 name2	name1 name2
11:50 - 13:40	name1 name2 name3 name4 name5	Oversee the AGM^[1]	name1	name1 name2	name1 name2
13:40 - 15:20	Nutrition time
15:20	Volunteers gathering
15:40 - 17:30	name1 name2 name3 name4 name5	Empty		name1 name2	name1 name2
17:30 - 19:00	name1 name2 name3 name4 name5	Drive things to Rialta^[2]^{(needs car)} ^{(deadline 18:30)}	name1 name2	name1 name2	name1 name2
19:00 - 19:20+	Help cleanup and tidy: name1 name2 name3	Be early at Rialta (before 19:00)	name1 name2	name1 name2	name1 name2

2015-07-25 (Sat): Talks

Time	Room 1 chairperson	Room 1 record	Room 1 backup^[3]	Room 2 chairperson	Room 2 record	Room 2 backup ^[3]
10:10 - 10:45	name1	name1	name1	No talk at this time	name1	name1
10:55 - 12:15	name1			name1
12:15 - 12:50	name1			name1
12:50 - 13:25	name1			name1
13:25 - 15:00	Nutrition time
15:10 - 15:50	name1	name1	name1	name1	name1	name1
15:45 - 16:20		name1			name1
16:20 - 17:00		name1			name1
17:00 - 17:40	name1	name1	name1	name1	name1	name1
17:40 - 18:35	name1	name1	name1	name1	name1	name1

2015-07-25 (Sat): Rest

Time	Info desk	Runners	Backup
09:40	Volunteers gathering
09:50 - 11:30	name1 name2 name3 name4 name5	name1 name2	name1 name2
11:30 - 13:30	name1 name2 name3 name4 name5	name1 name2	name1 name2
13:30 - 15:00	Nutrition time
14:45 - 17:00	name1 name2 name3 name4 name5	name1 name2	name1 name2
17:00 - 19:15	name1 name2 name3 name4 name5	name1 name2	name1 name2
19:15 - 19:40+	Help clean-up and tidy	name1 name2 name3

Clarifications

↑ Give them the logistic support they may need
↑ The welcome party is there. Things need to be carried over there
↑ ^3.0 ^3.1 Chairperson or record on demand

[1] Give them the logistic support they may need

[2] The welcome party is there. Things need to be carried over there

[roombak-3] 3.0 ^3.1 Chairperson or record on demand

[1]

[2]

[3]

@@ Line 150: / Line 150: @@
 ! Room 2 backup <ref name="roombak"/>
 |-
-| time
+| 10:10 - 10:45
 <!-- Room 1: chairperson. Your name below -->
 | name1
@@ Line 161: / Line 161: @@
 <!-- Room 2: chairperson. Your name below -->
-| name1
+| ''No talk at this time''
 <!-- Room 2: record. Your name below -->
@@ Line 169: / Line 169: @@
 |rowspan="4"| name1
 |-
-| time
+| 10:55 - 12:15
+<!-- Room 1: chairperson. Your name below -->
+| name1
+<!-- Room 2: chairperson. Your name below -->
+| name1
+|-
+| 12:15 - 12:50
+<!-- Room 1: chairperson. Your name below -->
+| name1
+<!-- Room 2: chairperson. Your name below -->
+| name1
+|-
+| 12:50 - 13:25
 <!-- Room 1: chairperson. Your name below -->
 | name1
@@ Line 175: / Line 189: @@
 <!-- Room 2: chairperson. Your name below -->
 | name1
+|-
+| 13:25 - 15:00
+|colspan=6| <center>'''Nutrition time'''</center>
 |-
-| time
+| 15:10 - 15:50
+<!-- Room 1: recording. Your name below -->
+|rowspan="3"| name1
 <!-- Room 1: chairperson. Your name below -->
 | name1
+<!-- Room 1: backup. Your name below -->
+|rowspan="3"| name1
+<!-- Room 2: recording. Your name below -->
+|rowspan="3"| name1
 <!-- Room 2: chairperson. Your name below -->
 | name1
+<!-- Room 2: backup. Your name below -->
+|rowspan="3"| name1
 |-
-| time
+| 15:45 - 16:20
 <!-- Room 1: chairperson. Your name below -->
 | name1
@@ Line 189: / Line 221: @@
 <!-- Room 2: chairperson. Your name below -->
 | name1
+|-
+| 16:20 - 17:00
+<!-- Room 1: chairperson. Your name below -->
+| name1
+<!-- Room 2: chairperson. Your name below -->
+| name1
+|-
+| 17:00 - 17:40
+<!-- Room 1: chairperson. Your name below -->
+|rowspan="2"| name1
+<!-- Room 1: recording. Your name below -->
+| name1
+<!-- Room 1: backup. Your name below -->
+|rowspan="2"| name1
+<!-- Room 2: recording. Your name below -->
+|rowspan="2"| name1
+<!-- Room 2: chairperson. Your name below -->
+| name1
+<!-- Room 2: backup. Your name below -->
+|rowspan="2"| name1
+|-
+| 17:40 - 18:35
+<!-- Room 1: chairperson. Your name below -->
+| name1
+<!-- Room 2: chairperson. Your name below -->
+| name1
 |}