Akademy/2013/Volunteers

Sign up to Volunteer!

To sign up, please follow these steps:

• Before filling your name in, please read the Call for Volunteers.
• Check out the tasks below to see what interests you.
• Edit the table below and fill in your name and data. Please provide your name, the languages you speak, whether you are a local and/or know Bilbao, and when you are available.
• Add your local mobile telephone number to your Akademy user profile.
• Join the IRC channel #akademy on freenode

Available tasks

Before the event

• print and fold name badges and put them into pouches
• set up the venues:
  • hang banners and poster and signage
  • distribute cables in rooms
  • set up video

• Wifi and other networking
  • check with College IT to ensure that requirements are met
  • check if there is a need for extra switches and LAN cables

• Party coordination (Saturday)
  • work with venue before and during the event

During the event

• Pre-registration (Friday afternoon/early evening)
  • check in attendees and hand out badges
  • print out new badges if necessary

• Registration/Info desk (Saturday to Thursday)
  • check in attendees and hand out badges
  • print new badges if necessary
  • sell KDE merchandise
  • general point of information

• Session chairs
  • check that the speaker has water
  • introduce the speaker
  • make sure that the talk starts and ends on time
  • moderate questions

• Runner
  • able to drive a car
  • run errands, shop for stuff that might be missing
  • find people when needed

• Party coordination
  • check party venue before attendees arrive
  • set up posters and other party stuff
  • check badges of attendees at entrance
  • help tidy up afterwards

• Video operator
  • help record the talks

• Group photo
  • assemble group
  • take picture of all attendees

After the event (Friday afternoon)

• tidy venue
• return sponsor materials
• return other materials as necessary

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Sign up to volunteer

(Please add your name and information)

Name/IRC nick/email	Languages	local knowledge (y/n)?	days/times available	comments
Claudia Rauch, claudiar, rauch at kde dot org	German, English	n	12-19 July	set up venue, registration/info desk
Dani Gutiérrez, danitxu, jdanitxu at gmail.com	Spanish, Basque, English	y	Full time, Full calendar
Cruz Borges, cruzki, cruz.borges at deusto.es	Spanish, English	y	Full time, Full calendar
Smit Mehta, smitmehta, [email protected]	English	n	13-15 july	Would like to volunteer for Session Chair