Akademy/2013/Volunteers: Difference between revisions

Revision as of 20:27, 16 June 2013

Sign up to Volunteer!

To sign up, please follow closely the following steps:

Before filling your name in, please read the Call for Volunteers.
Check out the tasks listed below
Edit the table below and fill in your name and data. In the table please provide your name, the languages you speak, whether you are a local and/or know Tallinn, and the time/days when you are available.
Add your local mobile telephone number to your Akademy user profile.
Join the IRC channel #akademy on freenode

Available tasks

Before the event

print and fold name badges and put them into pouches
set up venue:
- hang banners and poster and signage
- distribute cables in rooms
- set up video

Wifi and other networking
- check with College IT to ensure that requirements are met
- check if there is a need for extra switches and LAN cables

Party coordination (Saturday)
- work with venue before and during the event

During the event

Pre-registration (Friday afternoon/early evening)
- check in attendees and hand out badges
- print out new badges if necessary

Registration/Info desk (Saturday to Thursday)
- check in attendees and hand out badges
- print out new badges if necessary
- sell KDE merchandise
- general point of information

Session chairs
- check that speaker has water
- introduce speaker
- make sure that talk starts and ends on time
- moderate questions

Runner
- able to drive a car
- run errands, shop for stuff that might be missing
- find people when needed

Party coordination
- check party venue before attendees arrive
- set up posters etc.
- check badges of attendees at entrance
- help tidy up afterwards

Video operator
- help record the talks

Group photo
- take picture of all attendees

After the event (Friday afternoon)

tidy venue
return sponsor materials
return other materials as necessary

Sign up (Please add your name and information)

Name/IRC nick/email	Languages	local y/n?	days/times available	comments
Claudia Rauch, claudiar, rauch at kde dot org	German, English	n	12-19 July	set up venue, registration/info desk
Dani Gutiérrez, danitxu, jdanitxu at gmail.com	Spanish, Basque, English	y	Full time, Full calendar
Cruz Borges, cruzki, cruz.borges at deusto.es	Spanish, English	y	Full time, Full calendar
Smit Mehta, smitmehta, [email protected]	English	n	13-15 july	Would like to volunteer for Session Chair

@@ Line 1: / Line 1: @@
-''' Sign up as a Volunteer!'''
+''' Sign up to Volunteer!'''
 To sign up, please follow closely the following steps:
@@ Line 8: / Line 8: @@
 * Join the IRC channel #akademy on freenode
+=== Available tasks ===
-'''Available tasks'''
+==== Before the event ====
-----
-'''Before the event'''
 * print and fold name badges and put them into pouches
@@ Line 18: / Line 16: @@
 ** hang banners and poster and signage
 ** distribute cables in rooms
-** set up video stuff
+** set up video
-* Wifi etc
+* Wifi and other networking
-** liaise with College IT to check if requirements are met
+** check with College IT to ensure that requirements are met
-** check if we need to arrange for extra switches and LAN cables
+** check if there is a need for extra switches and LAN cables
 * Party coordination (Saturday)
-** liaise with venue before and during the event
+** work with venue before and during the event
-'''During the event'''
+==== During the event ====
 * Pre-registration (Friday afternoon/early evening)
@@ Line 43: / Line 40: @@
 ** check that speaker has water
 ** introduce speaker
-** make sure that talks starts and ends on time
+** make sure that talk starts and ends on time
 ** moderate questions
@@ Line 55: / Line 52: @@
 ** set up posters etc.
 ** check badges of attendees at entrance
-** help to tidy up afterwards
+** help tidy up afterwards
 * Video operator
@@ Line 64: / Line 61: @@
-'''After the event''' (Friday afternoon)
+==== After the event (Friday afternoon) ====
 * tidy venue
-* send left-over banners etc. back to sponsors
+* return sponsor materials
+* return other materials as necessary