Sprints/Promo/2011/Planning: Difference between revisions

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Please add your name and details below if interested in attending the 2011 promo sprint
The 2011 Promo Team sprint is from '''6-8 May 2011 in Southampton'''. We are fortunate to be sponsored by the School of Electronics and Computer Science, University of Southampton as hosting partner for this sprint.
 
This page tracks organisation, tasks to be done at the sprint and provides information for attendees.
 
==Attendance==
 
===Confirmed Attendees===
 
Your accommodation is booked for you. If you have not already done so, book your travel now.


{| border="1"
{| border="1"
|-
|-
! Name  
! rowspan=2 | Name  
! When NOT available
! colspan=2 | Travel costs
! Current Location
! rowspan=2 | Arrive day/time
! Travel restrictions
! rowspan=2 | Depart day/time
! colspan=4 | Room booking
! rowspan=2 | Special Food Reqs
! rowspan=2 | Room is booked for you
|-
! Estimated
! Actual
! Thurs
! Fri
! Sat
! Sun
|-
|-
| [[User:Stuart Jarvis|Stuart Jarvis]]
| [[User:Stuart Jarvis|Stuart Jarvis]]
| Feb: 11-14, 19-27; March: 5-13, 19-21; April: 1-5, 15-17, 25-30; May: 5
| 0
| UK
| 0
| Always here
| Always here
| -
| -
| -
| -
| -
| N/A
|-
| Justin Kirby
| US$900
|
| Friday 11:45am
| Monday 8am
| -
| Y
| Y
| Y
| None
| None
| YES
|-
| Pau Garcia i Quiles
| 200 - 250 EUR
|
| Friday morning (Gatwick)
| Sunday afternoon (Gatwick)
| -
| Y
| Y
| -
|
| YES
|-
|-
| Oriol Mirosa
| Damien Tardy-Panis
| March 12-20
| ~150€
| US (Wisconsin)
| 250€
| Friday ~12H30 in SOU
| Sunday ~12H00 from SOU
| -
| Y
| Y
| -
|
| YES
|-
| Agustín Benito Bethencourt
| 100 - 150 €
| 200.87 € + L37.90
| Thursday May 5th 20:30 AGP-LGW
| Monday May 9th 13:30 LGW-MAD
| Y
| Y
| Y
| Y
| None
| None
| YES
|-
|-
| Justin Kirby
| Claudia Rauch
| Feb 15-22 is no good, mostly free otherwise
| 150 EUR
| US (Maryland)
| 136 EUR + 67 GBP
| none
| THU 17:49 Southampton Central
| SUN 12:25 from Southampton Central
| Y
| Y
| Y
| -
| no fish
| YES
|-
|-
| Pau Garcia i Quiles
| Dan Leinir Turthra Jensen
| I'll see what I can do
| 50 EUR
| Spain
|  
| none
| Friday 19:18 (train)
| Sunday 20:25 (train)
| -
| Y
| Y
| Y
|
| YES
|-
|-
| Aaron Seigo
| Lukas Dzikaras
| Jan/Feb, probably much of March; middle of May to first week of June
| 200 Eur
| Vancouver until March, then Zurich
|  
| Thurs (LGW 1425 - should be Soton by 1700)
| Monday
| Y
| Y
| Y
| Y
| None
| None
| YES
|-
|}
===Remote Attendees===
The following people are unable to attend in person, but may be able to participate via IRC, instant messaging, Skype etc.
We will use #kde-promo on freenode for online chat during the sprint
Note, this is a public page. If you're not comfortable putting contact info here, please mail [[User:Stuart Jarvis|Stuart Jarvis]] instead.
{| border="1"
|-
|-
| Carl Symons
! Name
| March okay if not many days; middle to end of April; linuxfestnorthwest.org
! Timezone (relative UTC)
| US (Washington)
! IRC Nick
| None
! GChat Nick
! Skype Name
! Other IM
|-
| Oriol Mirosa
| -
| -
| -
| -
| -
|-
|-
| Marc Deop (Damnshock)
| Aaron Seigo
| Not available first weekend of March
| -
| Barcelona (Spain)
| aseigo
| money?
| -
| -
| -
|-
|-
| Damien Tardy-Panis
| Carl Symons
| not available until mid March and 22-25 April (and I will probably be free only the weekend)
| -
| Amsterdam (from February to August) then ?
| -
| depends mainly on the distance
| -
| -
| -
|-
|-
| Thomas Thym
| Thomas Thym
| May till June would be perfect
| -
| St. Gallen, Switzerland
| -
| none
| -
| -
| -
|-
|-
| Javier Llorente
| Javier Llorente
| available from March/April
| UTC +2 (CEST)
| EU (Madrid)
| javier
| none
| -
| -
| -
|-
|-
| Agustín Benito Bethencourt
| Vivek Prakash
| Available from March 10 to May
| UTC -4 (EDT)
| Malaga (Spain)
| vivek_
| none
| -
| -
| -
|-
|-
| Claudia Rauch
| Marc Deop
| 28-31 March, 1-9 April (am at Camp KDE)
| -
| Berlin, Germany
| -
| none
| -
|-
| -
| Name
| -
| When NOT available
| Location
| Travel restrictions
|-
|-
|}
|}


=Travel=
==Getting to UK==
Airports:
* [http://www.southamptonairport.com/ Southampton] (IATA:SOU) with links to Düsseldorf, Frankfurt, Paris-CDG and a few others
* London Heathrow (LHR) links to Southampton via the London Underground and then a 1:20 train journey
* London Gatwick (LGW) links to Southampton via trains (a few direct, most with one change)
* [http://www.bournemouthairport.com/ Bournemouth] (BOH) airport has links to Spain, Portugal and Italy and is about 1 hour from Southampton by train.
Port:
* [http://www.portsmouth-port.co.uk/ Portsmouth ferry port] provides access to various ports in northern France and is then a short train journey from Southampton
International Trains:
* You could take the Eurostar through the channel tunnel to London and then the London Underground and train to Southampton. However, this is unlikely to be the cheapest option.
==Travel in UK==
There are a few options. Trains are normally your best bet.
===Southampton from Heathrow Airport===
Total journey time to Southampton station is about 2 hours, maybe a bit more if
you have to wait for the train at Waterloo.
You can also check [http://www.nationalexpress.com/coach/ buses] to see if there is one at a good time for you (direct and a bit cheaper).
====Get to London====
From Heathrow you can take either:
* 'Underground'/'Tube' (metro) to Piccadilly Circus (Piccadilly Line),
then Bakerloo line to Waterloo - you need a zones 1-6 single
* Heathrow Express to Paddington, then you need a zone 1 single on the
underground to Waterloo (take the Bakerloo line)
[http://www.tfl.gov.uk/assets/downloads/standard-tube-map.pdf Tube map (PDF)] to make some sense of that. Heathrow is in square 1E; Paddington 3C; Piccadilly Circus and Waterloo both in 5D
'''The tube is massively cheaper and recommended'''.
====Get from London to Southampton====
Train from London Waterloo to Southampton Airport Parkway (or Southampton
Central, both are on the same bus route, but Airport Parkway probably makes
more sense if you come to/from the university directly). The trains go about
every 30 minutes, normally the destination is 'Weymouth' on the departure
boards in the station, but they also list the stops.
====Tickets====
Heathrow express is £32 return, you can book online. You can also buy on the
day from a machine at the airport station. The Underground part for that will
cost you £4 each way.
Or if you go the whole way on the tube, it will cost £5 each way and take
about 10 minutes longer. '''Take the tube'''.
Tube tickets you just buy from machines or office at the stations. Tube and
Heathrow Express will be signposted in the airport (or ask).
For the train to Southampton, I normally use [http://thetrainline.com thetrainline.com] - normally you can select to pick up the tickets from a machine in the station (it should be cheaper to buy in advance). When you enter your journey times on thetrainline.com you want 'Offpeak return' if available. Outward ticket is valid all day after 10am on the day you specify and the return is valid on any train during the following month, after 10am. If you travel is before 10am either way you'll need an 'anytime return' which will be about double the cost.
From a quick check, offpeak is £37.20 return; peak £68.80
===Southampton from Gatwick===
This is easy. Just visit [http://www.thetrainline.com/ thetrainline.com] and get a ticket from Gatwick to Southampton Central.
When you enter your journey times on thetrainline.com you want 'Offpeak return' if available. Outward ticket is valid all day after 10am on the day you specify and the return is valid on any train during the following month, after 10am. If you travel is before 10am either way you'll need an 'anytime return' which will be about double the cost. Off peak seems to be around £44.80 at present. Singles are also available and may be cheaper, but these are tied to specific trains, so if your flight gets delayed you are basically screwed.
Typically, you will need to change trains once, occasionally two times, on the journey. Occasionally there are direct trains.
==Travel in Southampton==
The university operates a decent bus service, [http://www.unilinkbus.co.uk/pdfs/networkmap.pdf uni-link]. The bus you want depends on your entry point:
* Southampton Central Station: Take the U1A to both the hotel and the university
* Southampton Airport Parkway: Take the U1C to both the hotel and the university
The stops you need are:
* University: Highfield Interchange
* Hotel: Bannister Road/Archers Road on the Avenue
[http://www.unilinkbus.co.uk/pdfs/networkmap.pdf Bus network map (PDF)] shows the routes. The best one is the U1. Buses (and bus stops) are labelled U1C for buses on this route going in the direction of the city centre and U1A for buses going in the direction of the airport.
====Accommodation from the bus stops====
Here is a map showing the accommodation (Bannister Guest House) location relative to buses.
[[File:Soton1.png|500px]]
====Venue location on University Campus====
We are hosted by ECS. The [http://www.soton.ac.uk/about/whereissoton/maps/Highfield-Boldrewood%20Campus%20&%20Key%20OCT2010%20WEB.pdf University of Southampton Campus Map] shows the ECS building (number 53) to the top left and also the uni-link interchange where you should get off the bus.
=Venue=
The University of Southampton department of [http://www.ecs.soton.ac.uk/ Engineering and Computer Science] can offer us rooms, WiFi access and free lunches. They would also to hold a joint event including a presentation to students about KDE, probably on the Friday at some point.
More info on Southampton as a city is [http://en.wikipedia.org/wiki/Southampton on Wikipedia].
=Accommodation=
[http://www.banisterhouse.co.uk/index.html Bannister Guest House]. If you are in the 'confirmed' group above then your accommodation has been booked for you for the nights indicated.
Banister Guest House
11 Brighton Road
on Banister Road
Southampton
SO15 2JJ
Accommodation is in single ensuite rooms and breakfast is included.
Free WiFi is provided.


==Southampton Proposal==
We need to make arrangements for people arriving after 2100, which may be for those of us arriving earlier to pick up your keys.


Note, this is only a proposal at present, but we need to get an idea of if this works and costs.
'''Those arriving on Friday should probably come straight to the university, then we can all head as a group to the accommodation.'''


Please fill in details:
=Topics=
* How much will it cost you to get to Southampton?
* Do you need us to book you somewhere to stay? '''Please indicate which nights if you can judge from travel plans - e.g. Fri-Sun'''
* If yes, would you be willing to share a room to reduce costs?
* Is 6-8 of May (present on at least most of 7 and 8 May) possible for you?
* Is 13-15 of May (present on at least most of 14 and 15 May) possible for you?


(For the dates you can indicate 'Preferred' if both are possible, but one is better than the other)
Please feel free to add here. Sticking your name after the suggestion makes it easier in case we need to clarify what is meant :-)
 
* Short summary of contents from Press Training for communities at LCS (Claudia)
* Prepare for Desktop Summit (this would be insanely valuable on its own as
very little has happened on the KDE side so far)
** Write press release/dot story for conference program announcement (Claudia)
** Come up with a PR timeline with concrete dates and ideas for press releases (Claudia)
** find people who will blog (Claudia)
** Update the KDE Press Pack
** IRC meetup with William from GNOME to discuss PR ideas and plan (Claudia)
* Identify top KDE strengths/features, that could be used in promotion (Lukas)
* Get some stats, that could help to showing the scale of KDE (larger projects gets more attention in the press) (Lukas)
* How can we promote more active and productive contributions? (Lukas)
* Join the Game (Supporting Membership program) needs a big push
** Write more text for redesigned website (looks empty, doesn't explain enough) (Claudia)
** Come up with concrete ideas how to promote it (interviews, member meetups etc?) (Claudia)
* Making the most of the Promo Booklet - we have it, now how can we best use it?
** How do we keep it updated for every release: link with KDE.org website? (Damien)
** Redesign the content: one different booklet depending on the targeted people? (Damien)
* Create some wiki pages for important repeatable promo tasks
** Create content explaining to other people in KDE how to access the skills and services of the Promo team
** Ensure we have an up to date page with boilerplate slides for use at conferences, LUG meetings, etc to introduce people to KDE so people don't have to reinvent the wheel every time
** A page for all things related to conferences that people might need, like having all source files for flyers, stickers, install media, etc in one spot
** Organize pages for major initiatives like ISMP ("Join the game") and the upcoming corporate sponsorship campaign
** General cleanup
** Clear messages to KDE presenters/users about live CD/DVD options
** Youtube ads, new stories, etc. linked and useful as a resource
** Shop/Wiki: KDE gear for sale, SVG images for printing, booklet for printing
** Potential improvements to live CD/DVDs, as suggested by Thomas Thym [1]
** Survey - discussed on the promo list previously, also on Etherpad: survey users about perceptions, usage, survey developers about where to add promo value? (sprint a good time to get survey(s) ready)
** Make it easy for would be grass roots promoters to get the resources they need ([[User:Stuart Jarvis|Stuart Jarvis]])
* (pgquiles) Get better exposure and more involvement for Windows/Mac efforts. For both users and developers. Non-Linux platforms badly need more developers, and Windows and Mac could bring many new developers in.
* (pgquiles) "Sell" (advertise, not $$$) kdesupport, kdelibs, kdepimlibs and calligralibs (former kofficelibs) to third-parties as just one more module to Qt. Important: commercial support. See [http://lists.kde.org/?l=kde-promo&m=129543352515461&w=2 my mail] to the kde-promo list for more info.
* Team building....in other words: meet each other in person, drink beers
(or whatever you prefer), hang out
* Pushing KDE EDU (esp. at schools)
* Discuss the functioning of the promo/marketing teams and how we can improve in the future (tasks, responsibilities, communication, decisionmaking)
* KDE.News - editor meeting and discussion of staffing
* Commercial contents in KDE website: the idea is to make a proposal to KDE about why, how and when we should include contents related with companies and vendors that ship, collaborate in the development, support, etc KDE
** Strategy disscussion
** Action Plan
** Roadmap
* KDE www (also for giving feedback at the webworld sprint)
**review the menu and its subitems.
**there are texts who could be better. I am talking about the mainpage, btw :)


You can still add your name below if you want to come but did not say so yet (I just copied the names from above so far...)
=Initial organisation chart=
 
This is no longer relevant - relevant info migrated above.


{| border="1"
{| border="1"
|-
|-
! Name  
! rowspan=2 | Name  
! Estimated travel costs.
! colspan=2 | Travel costs
! Accommodation required? (and what nights?)
! rowspan=2 | Arrive day/time
! Share room?
! rowspan=2 | Depart day/time
! 6-8 May
! colspan=5 | Hotel ''nights'' required
! 13-15 May
! rowspan=2 | Share room?
! rowspan=2 | Special Food Reqs
! rowspan=2 | Confirm room booking?
|-
! Estimated
! Actual
! Thurs
! Fri
! Sat
! Sun
! Mon
|-
|-
| [[User:Stuart Jarvis|Stuart Jarvis]]
| [[User:Stuart Jarvis|Stuart Jarvis]]
| 0
| 0
| No
| 0
| N/A
| Always here
| OK
| Always here
| OK
| -
| -
| -
| -
| -
| -
| -
| -
|-
|-
| Oriol Mirosa
| Oriol Mirosa
| US$900
| US$900
| Yes (Fri-Sun)
| Not attending
| Yes
|
| No (maybe?)
|
| Yes
| -
| Y
| Y
| Y
| -
| OK
|  
| N
|-
|-
| Justin Kirby
| Justin Kirby
| US$900
| US$900
| Yes (Fri-Sun)
|
| No
| Friday morning/afternoon
| Yes, preferred
| Monday morning
| Yes
| -
| Y
| Y
| Y
| -
| -
|
| Y
|-
|-
| Pau Garcia i Quiles
| Pau Garcia i Quiles
| 200 - 250 EUR
| 200 - 250 EUR
| Yes (Fri-Sun)
|  
| OK
| Friday morning (Gatwick)
| OK
| Sunday afternoon (Gatwick)
| -
| Y
| Y
| -
| -
| OK
| OK
|
| Y
|-
|-
| Aaron Seigo
| Aaron Seigo
| ~300 EUR
| Not attending
|  
|  
|  
|  
| -
| Y
| Y
| Y
| -
| OK
|  
|  
|  
| N
|
|-
|-
| Carl Symons
| Carl Symons
| US$1000
| US$1000
| Yes (Fri-Sun)
| Not attending
| No
| -
| Yes
| -
| Yes, preferred
| -
| -
| -
| -
| -
| -
| -
| N
|-
|-
| Marc Deop(Damnshock)
| Marc Deop(Damnshock)
| 150€
| 150€
| Friday/Saturday
| No prob
| Probably Yes
| OK
|-
| Damien Tardy-Panis
|  
|  
|  
|  
|  
|  
| -
| Y
| Y
| -
| -
| OK
|  
|  
|  
|  
|-
|-
| Thomas Thym
| Damien Tardy-Panis
| ~150€
|  
|  
| Friday morning/afternoon
| Sunday afternoon
| -
| Y
| Y
| -
| -
| OK
|  
|  
| Y
|-
| Thomas Thym
| ~300 EUR
| Not attending
|  
|  
|  
|  
| -
| -
| -
| -
| -
| -
|  
|  
| N
|-
|-
| Javier Llorente
| Javier Llorente
| ~200 EUR
| Not attending
|  
|  
|  
|  
| -
| -
| -
| -
| -
| -
|  
|  
|  
| N
|
|-
|-
| Agustín Benito Bethencourt
| Agustín Benito Bethencourt
| 100 - 130 €
| 100 - 150 €
| Friday/Tuesday (no flights on Monday)
| 200.87 € + L37.90
| Ok
| Thursday May 5th 20:30 AGP-LGW
| Yes
| Monday May 9th 13:30 LGW-MAD
| No (LinuxTag)
| Y
| Y
| Y
| Y
| -
| OK
|  
| Y
|-
|-
| Claudia Rauch
| Claudia Rauch
| 150 EUR
| 150 EUR
| yes (Thurs-Sun)
|  
| single room, please :)
|
| 6-8 (preferred)
|
| 13-15
| Y
| Y
| Y
| -
| -
| -
|  
| Y
|-
|-
| Dan Leinir Turthra Jensen
| Dan Leinir Turthra Jensen
| 50 EUR
| 50 EUR
| yes (Thurs-Sun)
|  
|
|
| -
| Y
| Y
| Y
| -
| OK
| OK
| 6-8
|  
| 13-15
| Y
|-
|-
|}
|}
===Venue===
The University of Southampton department of [http://www.ecs.soton.ac.uk/ Engineering and Computer Science] can offer us rooms, WiFi access and free lunches on either weekend from Friday to Sunday. They would also like us to give a presentation to students about KDE, probably on the Friday at some point.
More info on Southampton as a city is [http://en.wikipedia.org/wiki/Southampton on Wikipedia].
===Travel===
Airports:
* [http://www.southamptonairport.com/ Southampton] (IATA:SOU) with links to Düsseldorf, Frankfurt, Paris-CDG and a few others
* London Heathrow (LHR) links to Southampton via the London Underground and then a 1:20 train journey
* London Gatwick (LGW) links to Southampton via trains (a few direct, most with one change)
* [http://www.bournemouthairport.com/ Bournemouth] (BOH) airport has links to Spain, Portugal and Italy and is about 1 hour from Southampton by train.
Port:
* [http://www.portsmouth-port.co.uk/ Portsmouth ferry port] provides access to various ports in northern France and is then a short train journey from Southampton
International Trains:
* You could take the Eurostar through the channel tunnel to London and then the London Underground and train to Southampton. However, this is unlikely to be the cheapest option.
Travel in UK:
* [http://www.thetrainline.com/ The Trainline] can help you plan train journeys. The relevant stations are Southampton Central and Southampton Airport Parkway (both are on the main train line to London and bus route to the university)
* LHR and LGW are also accessible by coach (e.g [http://www.nationalexpress.com/coach/ those run by National Express]).
===Accommodation===
There are various budget hotels quite close to or on University-run bus routes to the university. I'm looking into these at present. There are also other options such as guest houses.
* Travelodge, the Avenue, on uni bus route. Prices ~ 60 GBP/night/room
* Bannister Guest House, near bus route, singles from GBP 33/night/room, twins from GBP 54/room/night (shared bathroom, some ensuites available)
* Elizabeth House Hotel, the Avenue, on uni bus route. Singles from GBP 60/room/night, twins from GBP 70/room/nigh
* Highfield House hotel, walking distance to uni. Prices GBP 59/room/night (single and twin)
* Etap, near station, GBP 40/night singles (not sure if group booking possible)
More details to follow. Normally accommodation is group-booked for sprints, so this will likely be arranged for you.
==Venue ideas==
If you know somewhere that might be willing to host, please note it here
'''UK''' - there are some companies and universities I (Stu) could talk to, but only tentative ideas
* Southampton - offer subject to availability of a room, likely refreshments and a potential event introducing KDE to students
'''Madison, WI (USA)''': The University of Wisconsin-Madison, where I (Oriol) study/work could offer a room for us to work and grant attendees Guest NetIDs so that they can access the university's wireless internet during the sprint. As for accommodation, there is a hostel in downtown Madison with dorm beds starting at $22 per night per person, and there are B&Bs and other more expensive options. Once the dates and number of people are confirmed, I could look into other accommodation options for at least some of the attendees(staying with me, friends, etc.) if necessary. Regarding transportation, Madison is in the Midwest. There is a three-hour bus drive north from Chicago (buses leave every 1:30 hours from Chicago's O'Hare airport) or another 55-minute flight to get here.
'''Berlin''' - Perhaps it could be hosted at '''[http://en.wikipedia.org/wiki/C-base c-base]'''. It's located in downtown Berlin next to a youth hostel/two star hotel ([http://www.aohostels.com/en/berlin/ A&O Berlin Mitte] which is less than 1 km away from c-base, and costs about 25 € per night). Furthermore, there are restaurants and supermarkets in the same street. The U-bahn station is ~500 m away.<br>
'''KDAB''' Offices?
==Topics==
* prepare for Desktop Summit (this would be insanely valuable on its own as
very little has happened on the KDE side so far)
* Join the Game (Supporting Membership program) needs a big push
* finish promo booklet (assuming we can get some of the folks who've been
leading the charge here to come)
* create some wiki pages for important repeatable promo tasks
** ensure we have an up to date page with boilerplate slides for use at conferences, LUG meetings, etc to introduce people to KDE so people don't have to reinvent the wheel every time
** a page for all things related to conferences that people might need, like having all source files for flyers, stickers, install media, etc in one spot
** organize pages for major initiatives like ISMP ("Join the game") and the upcoming corporate sponsorship campaign
* other misc tasks (mailing list cleanup, other wiki organization)
* (pgquiles) get better exposure and more involvement for Windows/Mac efforts. For both users and developers. Non-Linux platforms badly need more developers, and Windows and Mac could bring many new developers in.
* (pgquiles) "Sell" (advertise, not $$$) kdesupport, kdelibs, kdepimlibs and calligralibs (former kofficelibs) to third-parties as just one more module to Qt. Important: commercial support. See [http://lists.kde.org/?l=kde-promo&m=129543352515461&w=2 my mail] to the kde-promo list for more info.
* team building....in other words: meet each other in person, drink beers
(or whatever you prefer), hang out
* pushing KDE EDU (esp. at schools)
* discuss the functioning of the promo/marketing teams and how we can improve in the future (tasks, responsibilities, communication, decisionmaking)

Latest revision as of 16:37, 18 May 2011

The 2011 Promo Team sprint is from 6-8 May 2011 in Southampton. We are fortunate to be sponsored by the School of Electronics and Computer Science, University of Southampton as hosting partner for this sprint.

This page tracks organisation, tasks to be done at the sprint and provides information for attendees.

Attendance

Confirmed Attendees

Your accommodation is booked for you. If you have not already done so, book your travel now.

Name Travel costs Arrive day/time Depart day/time Room booking Special Food Reqs Room is booked for you
Estimated Actual Thurs Fri Sat Sun
Stuart Jarvis 0 0 Always here Always here - - - - - N/A
Justin Kirby US$900 Friday 11:45am Monday 8am - Y Y Y None YES
Pau Garcia i Quiles 200 - 250 EUR Friday morning (Gatwick) Sunday afternoon (Gatwick) - Y Y - YES
Damien Tardy-Panis ~150€ 250€ Friday ~12H30 in SOU Sunday ~12H00 from SOU - Y Y - YES
Agustín Benito Bethencourt 100 - 150 € 200.87 € + L37.90 Thursday May 5th 20:30 AGP-LGW Monday May 9th 13:30 LGW-MAD Y Y Y Y None YES
Claudia Rauch 150 EUR 136 EUR + 67 GBP THU 17:49 Southampton Central SUN 12:25 from Southampton Central Y Y Y - no fish YES
Dan Leinir Turthra Jensen 50 EUR Friday 19:18 (train) Sunday 20:25 (train) - Y Y Y YES
Lukas Dzikaras 200 Eur Thurs (LGW 1425 - should be Soton by 1700) Monday Y Y Y Y None YES

Remote Attendees

The following people are unable to attend in person, but may be able to participate via IRC, instant messaging, Skype etc.

We will use #kde-promo on freenode for online chat during the sprint

Note, this is a public page. If you're not comfortable putting contact info here, please mail Stuart Jarvis instead.

Name Timezone (relative UTC) IRC Nick GChat Nick Skype Name Other IM
Oriol Mirosa - - - - -
Aaron Seigo - aseigo - - -
Carl Symons - - - - -
Thomas Thym - - - - -
Javier Llorente UTC +2 (CEST) javier - - -
Vivek Prakash UTC -4 (EDT) vivek_ - - -
Marc Deop - - - - -

Travel

Getting to UK

Airports:

  • Southampton (IATA:SOU) with links to Düsseldorf, Frankfurt, Paris-CDG and a few others
  • London Heathrow (LHR) links to Southampton via the London Underground and then a 1:20 train journey
  • London Gatwick (LGW) links to Southampton via trains (a few direct, most with one change)
  • Bournemouth (BOH) airport has links to Spain, Portugal and Italy and is about 1 hour from Southampton by train.

Port:

  • Portsmouth ferry port provides access to various ports in northern France and is then a short train journey from Southampton

International Trains:

  • You could take the Eurostar through the channel tunnel to London and then the London Underground and train to Southampton. However, this is unlikely to be the cheapest option.

Travel in UK

There are a few options. Trains are normally your best bet.

Southampton from Heathrow Airport

Total journey time to Southampton station is about 2 hours, maybe a bit more if you have to wait for the train at Waterloo.

You can also check buses to see if there is one at a good time for you (direct and a bit cheaper).

Get to London

From Heathrow you can take either:

  • 'Underground'/'Tube' (metro) to Piccadilly Circus (Piccadilly Line),

then Bakerloo line to Waterloo - you need a zones 1-6 single

  • Heathrow Express to Paddington, then you need a zone 1 single on the

underground to Waterloo (take the Bakerloo line)

Tube map (PDF) to make some sense of that. Heathrow is in square 1E; Paddington 3C; Piccadilly Circus and Waterloo both in 5D

The tube is massively cheaper and recommended.

Get from London to Southampton

Train from London Waterloo to Southampton Airport Parkway (or Southampton Central, both are on the same bus route, but Airport Parkway probably makes more sense if you come to/from the university directly). The trains go about every 30 minutes, normally the destination is 'Weymouth' on the departure boards in the station, but they also list the stops.

Tickets

Heathrow express is £32 return, you can book online. You can also buy on the day from a machine at the airport station. The Underground part for that will cost you £4 each way.

Or if you go the whole way on the tube, it will cost £5 each way and take about 10 minutes longer. Take the tube.

Tube tickets you just buy from machines or office at the stations. Tube and Heathrow Express will be signposted in the airport (or ask).

For the train to Southampton, I normally use thetrainline.com - normally you can select to pick up the tickets from a machine in the station (it should be cheaper to buy in advance). When you enter your journey times on thetrainline.com you want 'Offpeak return' if available. Outward ticket is valid all day after 10am on the day you specify and the return is valid on any train during the following month, after 10am. If you travel is before 10am either way you'll need an 'anytime return' which will be about double the cost.

From a quick check, offpeak is £37.20 return; peak £68.80

Southampton from Gatwick

This is easy. Just visit thetrainline.com and get a ticket from Gatwick to Southampton Central.

When you enter your journey times on thetrainline.com you want 'Offpeak return' if available. Outward ticket is valid all day after 10am on the day you specify and the return is valid on any train during the following month, after 10am. If you travel is before 10am either way you'll need an 'anytime return' which will be about double the cost. Off peak seems to be around £44.80 at present. Singles are also available and may be cheaper, but these are tied to specific trains, so if your flight gets delayed you are basically screwed.

Typically, you will need to change trains once, occasionally two times, on the journey. Occasionally there are direct trains.

Travel in Southampton

The university operates a decent bus service, uni-link. The bus you want depends on your entry point:

  • Southampton Central Station: Take the U1A to both the hotel and the university
  • Southampton Airport Parkway: Take the U1C to both the hotel and the university

The stops you need are:

  • University: Highfield Interchange
  • Hotel: Bannister Road/Archers Road on the Avenue

Bus network map (PDF) shows the routes. The best one is the U1. Buses (and bus stops) are labelled U1C for buses on this route going in the direction of the city centre and U1A for buses going in the direction of the airport.

Accommodation from the bus stops

Here is a map showing the accommodation (Bannister Guest House) location relative to buses.

Venue location on University Campus

We are hosted by ECS. The University of Southampton Campus Map shows the ECS building (number 53) to the top left and also the uni-link interchange where you should get off the bus.

Venue

The University of Southampton department of Engineering and Computer Science can offer us rooms, WiFi access and free lunches. They would also to hold a joint event including a presentation to students about KDE, probably on the Friday at some point.

More info on Southampton as a city is on Wikipedia.

Accommodation

Bannister Guest House. If you are in the 'confirmed' group above then your accommodation has been booked for you for the nights indicated.

Banister Guest House 11 Brighton Road on Banister Road Southampton SO15 2JJ

Accommodation is in single ensuite rooms and breakfast is included.

Free WiFi is provided.

We need to make arrangements for people arriving after 2100, which may be for those of us arriving earlier to pick up your keys.

Those arriving on Friday should probably come straight to the university, then we can all head as a group to the accommodation.

Topics

Please feel free to add here. Sticking your name after the suggestion makes it easier in case we need to clarify what is meant :-)

  • Short summary of contents from Press Training for communities at LCS (Claudia)
  • Prepare for Desktop Summit (this would be insanely valuable on its own as

very little has happened on the KDE side so far)

    • Write press release/dot story for conference program announcement (Claudia)
    • Come up with a PR timeline with concrete dates and ideas for press releases (Claudia)
    • find people who will blog (Claudia)
    • Update the KDE Press Pack
    • IRC meetup with William from GNOME to discuss PR ideas and plan (Claudia)
  • Identify top KDE strengths/features, that could be used in promotion (Lukas)
  • Get some stats, that could help to showing the scale of KDE (larger projects gets more attention in the press) (Lukas)
  • How can we promote more active and productive contributions? (Lukas)
  • Join the Game (Supporting Membership program) needs a big push
    • Write more text for redesigned website (looks empty, doesn't explain enough) (Claudia)
    • Come up with concrete ideas how to promote it (interviews, member meetups etc?) (Claudia)
  • Making the most of the Promo Booklet - we have it, now how can we best use it?
    • How do we keep it updated for every release: link with KDE.org website? (Damien)
    • Redesign the content: one different booklet depending on the targeted people? (Damien)
  • Create some wiki pages for important repeatable promo tasks
    • Create content explaining to other people in KDE how to access the skills and services of the Promo team
    • Ensure we have an up to date page with boilerplate slides for use at conferences, LUG meetings, etc to introduce people to KDE so people don't have to reinvent the wheel every time
    • A page for all things related to conferences that people might need, like having all source files for flyers, stickers, install media, etc in one spot
    • Organize pages for major initiatives like ISMP ("Join the game") and the upcoming corporate sponsorship campaign
    • General cleanup
    • Clear messages to KDE presenters/users about live CD/DVD options
    • Youtube ads, new stories, etc. linked and useful as a resource
    • Shop/Wiki: KDE gear for sale, SVG images for printing, booklet for printing
    • Potential improvements to live CD/DVDs, as suggested by Thomas Thym [1]
    • Survey - discussed on the promo list previously, also on Etherpad: survey users about perceptions, usage, survey developers about where to add promo value? (sprint a good time to get survey(s) ready)
    • Make it easy for would be grass roots promoters to get the resources they need (Stuart Jarvis)
  • (pgquiles) Get better exposure and more involvement for Windows/Mac efforts. For both users and developers. Non-Linux platforms badly need more developers, and Windows and Mac could bring many new developers in.
  • (pgquiles) "Sell" (advertise, not $$$) kdesupport, kdelibs, kdepimlibs and calligralibs (former kofficelibs) to third-parties as just one more module to Qt. Important: commercial support. See my mail to the kde-promo list for more info.
  • Team building....in other words: meet each other in person, drink beers

(or whatever you prefer), hang out

  • Pushing KDE EDU (esp. at schools)
  • Discuss the functioning of the promo/marketing teams and how we can improve in the future (tasks, responsibilities, communication, decisionmaking)
  • KDE.News - editor meeting and discussion of staffing
  • Commercial contents in KDE website: the idea is to make a proposal to KDE about why, how and when we should include contents related with companies and vendors that ship, collaborate in the development, support, etc KDE
    • Strategy disscussion
    • Action Plan
    • Roadmap
  • KDE www (also for giving feedback at the webworld sprint)
    • review the menu and its subitems.
    • there are texts who could be better. I am talking about the mainpage, btw :)

Initial organisation chart

This is no longer relevant - relevant info migrated above.

Name Travel costs Arrive day/time Depart day/time Hotel nights required Share room? Special Food Reqs Confirm room booking?
Estimated Actual Thurs Fri Sat Sun Mon
Stuart Jarvis 0 0 Always here Always here - - - - - - - -
Oriol Mirosa US$900 Not attending - Y Y Y - OK N
Justin Kirby US$900 Friday morning/afternoon Monday morning - Y Y Y - - Y
Pau Garcia i Quiles 200 - 250 EUR Friday morning (Gatwick) Sunday afternoon (Gatwick) - Y Y - - OK Y
Aaron Seigo ~300 EUR Not attending - Y Y Y - OK N
Carl Symons US$1000 Not attending - - - - - - - - - N
Marc Deop(Damnshock) 150€ - Y Y - - OK
Damien Tardy-Panis ~150€ Friday morning/afternoon Sunday afternoon - Y Y - - OK Y
Thomas Thym ~300 EUR Not attending - - - - - - N
Javier Llorente ~200 EUR Not attending - - - - - - N
Agustín Benito Bethencourt 100 - 150 € 200.87 € + L37.90 Thursday May 5th 20:30 AGP-LGW Monday May 9th 13:30 LGW-MAD Y Y Y Y - OK Y
Claudia Rauch 150 EUR Y Y Y - - - Y
Dan Leinir Turthra Jensen 50 EUR - Y Y Y - OK Y
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