Sprints/Randa/Howto

WIP !!! This is a document that describes the processes needed to organize the Randa Meetings. It's ordered chronologically. !!! WIP

Some general notes WIP

• Topic selection
• Doodle for date selection
• Reserve the house
• Setup sprints.kde.org page
• Close page on sprints.kde.org
• Mails to participants:
  • First mail about next steps in organization, possible fundraiser (with their help), strategies to lower the budget, etc.
  • Ask participants for confirmation of their participation
  • Info about money they need to bring
  • Info about power plugs in Switzerland
  • Info about train tickets: where and when they get it
  • Info about warm clothes
  • Info about...
• Finish the budget
• Search for sponsors and fundraiser
• Organize the train tickets for Switzerland and how to distribute them at the airports
  • Get the information from the participants about when and where they arrive and depart
  • Organize and buy the train tickets (currently the "Gemeinde-Tageskarten" are the cheapest way)
  • In the end you still need to organize how the people get their tickets at the airports
• Helpers and kitchen team
• Get an interview published in the local newspaper "Walliser Bote"
• Add sponsors to Randa-Meetings.ch
• Start the Randa Meetings ;-)

Start the Randa Meetings

• Distribute the signs
• Open the registration office
• Tell people where to sleep

Run the Randa Meetings

• Inform the kitchen team each day about how many carnivores and vegetarians will eat
• Keep the infrastructure working
• Get the money for the food from the participants
• Get the money for the extra linen
• Make report session at each dinner where the groups tell about what they work on and plan to work the next day(s)

Cleaning strategy for the day of departure

• Everybody left the sleeping rooms at 9.30h
• Bring all the pillow sheets down to the wash room (NOT the blanket, fold them)
• Vacuuming the rooms, check if there is one pillow and one blanket (folded) on each bed
• Dust the computer room, pack the computers and puzzles and put all chairs on the tables
• Vacuuming all the group rooms, bring whiteboard and co to the registration offce and check if there are enough chairs and tables in there
• Clean the bathrooms and bring all the towels down
• Bring all the stuff over to the Chalet