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(Created page with "== Volunteer Timetable for 2024-09-07 == To volunteer, please add your name to the respective time slot... {| class="wikitable sortable" |+ Volunteer jobs for 2024-09-07 |- ! Timeslot !! Position !! Status !! Volunteers 2024-09-07 09:30-13:00 AV_assistant%| 09:30-13:00 || AV assistant || In-person & Online || ''You?'' |- 2024-09-07 09:30-13:00 Chat_Moderator%| 09:30-13:00 || Chat Moderator || Online || ''You?'' |- 2024-09-07 09:30-...")
 
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== Volunteer Timetable for 2024-09-07 ==
== Volunteer Timetable for Saturday (2024-09-07) ==


To volunteer, please add your name to the respective time slot...
To volunteer, please add your '''name & matrix handle''' to the respective time slot and [https://matrix.to/#/#akademy-volunteers:kde.org join the matrix channel] if you haven't already!
 
If you sign up to volunteer for 3 hours or more '''before August 11th''', add your [https://akademy.kde.org/2024/tshirt/ shirt size & style to the column]. Online volunteers will get their shirt mailed to them after Akademy.  


{| class="wikitable sortable"
{| class="wikitable sortable"
|+ Volunteer jobs for 2024-09-07
|+ Volunteer jobs for Saturday (2024-09-07)
|-
! Timeslot !! Position !! Status !! Volunteers !! Shirt Size/Style
|-
| 09:30-13:00 || [[#AV_assistant|AV assistant]] || In-person & Online || Johannes (@jzarl:kde.org) || L/Unisex
|-
| 11:00-13:00 || [[#AV_assistant|AV assistant]] || In-person & Online || ''You?'' ||
|-
| 09:30-13:00 || [[#Chat_Moderator|Chat Moderator]] || Online || Ben Bonacci ||
|-
| 09:30-13:00 || [[#Information_Desk|Information Desk]] || In-person || Kieryn (@mxdarkwater) || S/Unisex
|-
| 09:30-13:00 || [[#Information_Desk|Information Desk]] || In-person || Jan Lukas (@jangernert:matrix.org) || L/Unisex
|-
| 09:30-13:00 || [[#Live_streaming|Live streaming]] || In-person & Online || ''You?'' ||
|-
| 09:30-13:00 || [[#Runner|Runner]] || In-person || Claus (@claus_chr:kde.org) || L/Unisex
|-
| 09:30-13:00 || [[#Session_Chair_Room_1|Session Chair Room 1]] || In-person || Ingo (@mahoutsukai:kde.org) || S/Unisex
|-
|-
! Timeslot !! Position !! Status !! Volunteers
| 11:10-13:00 || [[#Session_Chair_Room_1|Session Chair Room 2]] || In-person ||Neofytos Kolokotronis @neofytosk||
2024-09-07 09:30-13:00 AV_assistant%| 09:30-13:00 || [[#AV_assistant|AV assistant]] || In-person & Online || ''You?''
|-
|-
2024-09-07 09:30-13:00 Chat_Moderator%| 09:30-13:00 || [[#Chat_Moderator|Chat Moderator]] || Online || ''You?''
| 09:30-13:00 || [[#Speaker_s_support|Speaker's support]] || In-person || Victoria Fischer @tdfischer ||
|-
|-
2024-09-07 09:30-13:00 Information_Desk%| 09:30-13:00 || [[#Information_Desk|Information Desk]] || In-person || ''You?''
| 11:00-13:00 || [[#Speaker_s_support|Speaker's support]] || In-person || Shinjo (@peremen:kde.org) || XL/Unisex
|-
|-
2024-09-07 09:30-13:00 Live_streaming%| 09:30-13:00 || [[#Live_streaming|Live streaming]] || In-person & Online || ''You?''
| 09:30-13:00 || [[#Talks_Tech_Support_In_Person|Talks Tech Support In Person]] || In-person || Sandro Knauß || M/Fitted
|-
|-
2024-09-07 09:30-13:00 Runner%| 09:30-13:00 || [[#Runner|Runner]] || In-person || ''You?''
| 09:30-13:00 || [[#Talks_Tech_Support_In_Person|Talks Tech Support In Person]] || In-person || ''You?'' ||
|-
|-
2024-09-07 09:30-13:00 Speaker_s_support%| 09:30-13:00 || [[#Speaker_s_support|Speaker's support]] || In-person || ''You?''
| 09:30-13:00 || [[#Virtual_Info_Desk|Virtual Info Desk]] || Online || ''You?'' ||
|-
|-
2024-09-07 09:30-13:00 Talks_Tech_Support_In_Person%| 09:30-13:00 || [[#Talks_Tech_Support_In_Person|Talks Tech Support In Person]] || In-person || ''You?''
| 10:45-11:15 || [[#Coffee_break_assistant|Coffee break assistant]] || In-person || ''You?'' ||
|-
|-
2024-09-07 09:30-13:00 Talks_Tech_Support_Online%| 09:30-13:00 || [[#Talks_Tech_Support_Online|Talks Tech Support Online]] || Online || ''You?''
| 10:45-11:15 || [[#Coffee_break_assistant|Coffee break assistant]] || In-person || ''You?'' ||
|-
|-
2024-09-07 09:30-13:00 Virtual_Info_Desk%| 09:30-13:00 || [[#Virtual_Info_Desk|Virtual Info Desk]] || Online || ''You?''
| 13:00-14:40 || [[#Lunch_Assistant|Lunch Assistant]] || In-person || José Millán  || L/Unisex
|-
|-
2024-09-07 10:45-11:15 Coffee_break_assistant%| 10:45-11:15 || [[#Coffee_break_assistant|Coffee break assistant]] || In-person || ''You?''
| 13:00-14:40 || [[#Lunch_Assistant|Lunch Assistant]] || In-person || ''You?'' ||
|-
|-
2024-09-07 13:00-14:40 Lunch_Assistant%| 13:00-14:40 || [[#Lunch_Assistant|Lunch Assistant]] || In-person || ''You?''
| 14:20-15:55 || [[#AV_assistant|AV assistant]] || In-person & Online || ''You?'' ||
|-
|-
2024-09-07 13:00-15:00 AV_assistant%| 13:00-15:00 || [[#AV_assistant|AV assistant]] || In-person & Online || ''You?''
| 14:20-15:55 || [[#AV_assistant|AV assistant]] || In-person & Online || ''You?'' ||
|-
|-
2024-09-07 13:00-15:00 Chat_Moderator%| 13:00-15:00 || [[#Chat_Moderator|Chat Moderator]] || Online || ''You?''
| 14:20-15:55|| [[#Chat_Moderator|Chat Moderator]] || Online || ''You?'' ||
|-
|-
2024-09-07 13:00-15:00 Information_Desk%| 13:00-15:00 || [[#Information_Desk|Information Desk]] || In-person || ''You?''
| 14:20-15:55 || [[#Information_Desk|Information Desk]] || In-person || ''You?''||
|-
|-
2024-09-07 13:00-15:00 Live_streaming%| 13:00-15:00 || [[#Live_streaming|Live streaming]] || In-person & Online || ''You?''
| 14:20-15:55 || [[#Information_Desk|Information Desk]] || In-person || ''You?''||
|-
|-
2024-09-07 13:00-15:00 Runner%| 13:00-15:00 || [[#Runner|Runner]] || In-person || ''You?''
| 14:20-15:55 || [[#Live_streaming|Live streaming]] || In-person & Online || ''You?'' ||
|-
|-
2024-09-07 13:00-15:00 Speaker_s_support%| 13:00-15:00 || [[#Speaker_s_support|Speaker's support]] || In-person || ''You?''
|14:20-15:55|| [[#Runner|Runner]] || In-person || ''You?'' ||
|-
|-
2024-09-07 13:00-15:00 Talks_Tech_Support_In_Person%| 13:00-15:00 || [[#Talks_Tech_Support_In_Person|Talks Tech Support In Person]] || In-person || ''You?''
| 14:20-15:55 || [[#Speaker_s_support|Speaker's support]] || In-person || Victoria Fischer @tdfischer ||
|-
|-
2024-09-07 13:00-15:00 Talks_Tech_Support_Online%| 13:00-15:00 || [[#Talks_Tech_Support_Online|Talks Tech Support Online]] || Online || ''You?''
| 14:20-15:55 || [[#Speaker_s_support|Speaker's support]] || In-person || ''You?'' ||
|-
|-
2024-09-07 13:00-15:00 Virtual_Info_Desk%| 13:00-15:00 || [[#Virtual_Info_Desk|Virtual Info Desk]] || Online || ''You?''
| 14:20-15:55 || [[#Talks_Tech_Support_In_Person|Talks Tech Support In Person]] || In-person || ''You?'' ||
|-
|-
2024-09-07 15:00-18:35 AV_assistant%| 15:00-18:35 || [[#AV_assistant|AV assistant]] || In-person & Online || ''You?''
| 14:20-15:55 || [[#Talks_Tech_Support_In_Person|Talks Tech Support In Person]] || In-person || ''You?'' ||
|-
|-
2024-09-07 15:00-18:35 Chat_Moderator%| 15:00-18:35 || [[#Chat_Moderator|Chat Moderator]] || Online || ''You?''
| 14:20-15:55 || [[#Session_Chair_Room_1|Session Chair Room 1]] || In-person || Ingo (@mahoutsukai:kde.org) ||
|-
|-
2024-09-07 15:00-18:35 Information_Desk%| 15:00-18:35 || [[#Information_Desk|Information Desk]] || In-person || ''You?''
| 14:20-15:55 || [[#Session_Chair_Room_2|Session Chair Room 2]] || In-person || Tracey (@traceyc:matrix.org) || L/Fitted
|-
|-
2024-09-07 15:00-18:35 Live_streaming%| 15:00-18:35 || [[#Live_streaming|Live streaming]] || In-person & Online || ''You?''
| 15:50-16:30 || [[#Coffee_break_assistant|Coffee break assistant]] || In-person || Joseph (@joseph:kde.org) ||
|-
|-
2024-09-07 15:00-18:35 Runner%| 15:00-18:35 || [[#Runner|Runner]] || In-person || ''You?''
| 15:50-16:30 || [[#Coffee_break_assistant|Coffee break assistant]] || In-person || ''You?'' ||
|-
|-
2024-09-07 15:00-18:35 Speaker_s_support%| 15:00-18:35 || [[#Speaker_s_support|Speaker's support]] || In-person || ''You?''
| 16:20-18:35 || [[#AV_assistant|AV assistant]] || In-person & Online || ''You?'' ||
|-
|-
2024-09-07 15:00-18:35 Talks_Tech_Support_In_Person%| 15:00-18:35 || [[#Talks_Tech_Support_In_Person|Talks Tech Support In Person]] || In-person || ''You?''
| 16:20-18:35 || [[#AV_assistant|AV assistant]] || In-person & Online || ''You?'' ||
|-
|-
2024-09-07 15:00-18:35 Talks_Tech_Support_Online%| 15:00-18:35 || [[#Talks_Tech_Support_Online|Talks Tech Support Online]] || Online || ''You?''
| 16:20-18:35 || [[#Chat_Moderator|Chat Moderator]] || Online || ''You?''||
|-
|-
2024-09-07 15:00-18:35 Virtual_Info_Desk%| 15:00-18:35 || [[#Virtual_Info_Desk|Virtual Info Desk]] || Online || ''You?''
| 16:20-18:35 || [[#Chat_Moderator|Chat Moderator]] || Online || ''You?''||
|-
|-
2024-09-07 15:50-16:30 Coffee_break_assistant%| 15:50-16:30 || [[#Coffee_break_assistant|Coffee break assistant]] || In-person || ''You?''
| 16:20-18:35  || [[#Information_Desk|Information Desk]] || In-person || ''You?'' ||
|-
|-
2024-09-07 Room1, 09:30-13:00 Session_Chair%| Room1, 09:30-13:00 || [[#Session_Chair|Session Chair]] || In-person || ''You?''
| 16:20-18:35 || [[#Information_Desk|Information Desk]] || In-person || ''You?'' ||
|-
|-
2024-09-07 Room1, 14:30-18:35 Session_Chair%| Room1, 14:30-18:35 || [[#Session_Chair|Session Chair]] || In-person || ''You?''
| 16:20-18:35 || [[#Live_streaming|Live streaming]] || In-person & Online || ''You?'' ||
|-
|-
2024-09-07 Room2, 11:00-13:00 Session_Chair%| Room2, 11:00-13:00 || [[#Session_Chair|Session Chair]] || In-person || ''You?''
| 16:20-18:35 || [[#Runner|Runner]] || In-person || Tammes (@tammes_kde:kuchenmampfer.de) || L/Unisex
|-
|-
2024-09-07 Room2, 14:30-18:35 Session_Chair%| Room2, 14:30-18:35 || [[#Session_Chair|Session Chair]] || In-person || ''You?''
| 16:20-18:35 || [[#Speaker_s_support|Speaker's support]] || In-person || Victoria Fischer @tdfischer ||
|-
| 16:20-18:35 || [[#Speaker_s_support|Speaker's support]] || In-person || ''You?'' ||
|-
| 16:20-18:35 || [[#Talks_Tech_Support_In_Person|Talks Tech Support In Person]] || In-person || ''You?'' ||
|-
| 16:20-18:35 || [[#Talks_Tech_Support_In_Person|Talks Tech Support In Person]] || In-person || ''You?'' ||
|-
| 16:20-18:35 || [[#Virtual_Info_Desk|Virtual Info Desk]] || Online || ''You?'' ||
|-
| 16:20-18:25 || [[#Session_Chair_Room_1|Session Chair Room 1]] || In-person || Shinjo (@peremen:kde.org) ||
|-
| 16:20-18:35 || [[#Session_Chair_Room_2|Session Chair Room 2]] || In-person || Ingo (@mahoutsukai:kde.org) ||
|-
|-
|}
|}
Line 81: Line 112:
;Virtual Info Desk<span id="Virtual_Info_Desk"/>
;Virtual Info Desk<span id="Virtual_Info_Desk"/>
: Attending the info desk for in person attendees and monitoring our matrix space for any questions, managing misbehaviour when chat moderators are unavailable.
: Attending the info desk for in person attendees and monitoring our matrix space for any questions, managing misbehaviour when chat moderators are unavailable.
;Talks Tech Support Online<span id="Talks_Tech_Support_Online"/>
: Help remote presenters to get connected and use the virtual streaming platform. Monitor the chat for questions about which streaming channel to be in and direct people there. Coordinate with the in person Tech Support or BOF Facilitator person for those rooms to troubleshoot any problems. Familiarity with BBB and OBS is a plus


;Runner<span id="Runner"/>
;Runner<span id="Runner"/>
Line 90: Line 118:
;AV assistant<span id="AV_assistant"/>
;AV assistant<span id="AV_assistant"/>
: Provide technical support during the event regarding the sound, troubleshooting general technical problems (likely with hardware connections for presenters). Familiarity with AV systems, python, and raspberry pi preferred.
: Provide technical support during the event regarding the sound, troubleshooting general technical problems (likely with hardware connections for presenters). Familiarity with AV systems, python, and raspberry pi preferred.
;Setup<span id="Setup"/>
: Physical set up of the event. Must be able to carry, lift, and assemble equipment, tables, chairs, etc


;Information Desk<span id="Information_Desk"/>
;Information Desk<span id="Information_Desk"/>
Line 99: Line 124:
;Lunch Assistant<span id="Lunch_Assistant"/>
;Lunch Assistant<span id="Lunch_Assistant"/>
: Guide attendees to the lunch location, collect donations, able to help with setup/teardown if needed.  
: Guide attendees to the lunch location, collect donations, able to help with setup/teardown if needed.  
;BoF Tech Support (Online)<span id="BoF_Tech_Support__Online_"/>
: Help remote presenters to get connected and use the virtual streaming platform and watch the matrix channels to guide online attendees to the correct spaces. Coordinate with the in person Tech Support or BOF Facilitator for those rooms to troubleshoot any problems if any arise. Familiarity with BBB and OBS is a plus.


;Speaker's support<span id="Speaker_s_support"/>
;Speaker's support<span id="Speaker_s_support"/>
: Support and connect with speakers before their talks, make sure they have water and know which room to be in and when, what equipment requirements they have (presentation, video playing, etc), communicate with other support volunteers (runners, tech support, etc) to handle any infrastructure needs or unexpected problems.  
: Support and connect with speakers before their talks, make sure they have water and know which room to be in and when, what equipment requirements they have (presentation, video playing, etc), communicate with other support volunteers (runners, tech support, etc) to handle any infrastructure needs or unexpected problems.  


;Photographer<span id="Photographer"/>
;Session Chair Room 1<span id="Session_Chair_Room_1"/>
: Photograph the event and attendees with permission. Bring your own camera, share the pictures with the Akademy team.  
: "Introduce the speakers at the beginning of the sessions, ensure that they are on time, ask audience questions, and keep the session on time. Work with the Chat moderator to include and share the questions from online participants."


;Session Chair<span id="Session_Chair"/>
;Session Chair Room 2<span id="Session_Chair_Room_2"/>
: "Introduce the speakers at the beginning of the sessions, ensure that they are on time, ask audience questions, and keep the session on time. Work with the Chat moderator to include and share the questions from online participants."
: "Introduce the speakers at the beginning of the sessions, ensure that they are on time, ask audience questions, and keep the session on time. Work with the Chat moderator to include and share the questions from online participants."


Line 120: Line 142:
;Live streaming<span id="Live_streaming"/>
;Live streaming<span id="Live_streaming"/>
: Ensure the live streams are happening on the correct channels. Familiarity with Big Blue Button and OBS streaming setups is a plus.
: Ensure the live streams are happening on the correct channels. Familiarity with Big Blue Button and OBS streaming setups is a plus.
;BoF Facilitator<span id="BoF_Facilitator"/>
: Monitor the room and the online chat for questions, be the voice for the people watching online. Keep the conversation flowing between in-person and online attendees by alternating (as much as possible) questions/comments by online and in-person participants. Work with the Tech support volunteers as needed to troubleshoot any problems. See the BoF page for more information on running a good BoF
;Teardown<span id="Teardown"/>
: Returning the venue back to it’s original state so that it can be vacated. Must be able to carry, lift, and disassemble equipment, tables, chairs, etc
;Position<span id="Position"/>
: Task Description


;Talks Tech Support In Person<span id="Talks_Tech_Support_In_Person"/>
;Talks Tech Support In Person<span id="Talks_Tech_Support_In_Person"/>
: Help presenters to use the in-room presentation equipment. Familiarity with Big Blue Button, and OBS is a plus.
: Help presenters to use the in-room presentation equipment. Familiarity with Big Blue Button, and OBS is a plus.

Latest revision as of 14:19, 3 September 2024

Volunteer Timetable for Saturday (2024-09-07)

To volunteer, please add your name & matrix handle to the respective time slot and join the matrix channel if you haven't already!

If you sign up to volunteer for 3 hours or more before August 11th, add your shirt size & style to the column. Online volunteers will get their shirt mailed to them after Akademy.

Volunteer jobs for Saturday (2024-09-07)
Timeslot Position Status Volunteers Shirt Size/Style
09:30-13:00 AV assistant In-person & Online Johannes (@jzarl:kde.org) L/Unisex
11:00-13:00 AV assistant In-person & Online You?
09:30-13:00 Chat Moderator Online Ben Bonacci
09:30-13:00 Information Desk In-person Kieryn (@mxdarkwater) S/Unisex
09:30-13:00 Information Desk In-person Jan Lukas (@jangernert:matrix.org) L/Unisex
09:30-13:00 Live streaming In-person & Online You?
09:30-13:00 Runner In-person Claus (@claus_chr:kde.org) L/Unisex
09:30-13:00 Session Chair Room 1 In-person Ingo (@mahoutsukai:kde.org) S/Unisex
11:10-13:00 Session Chair Room 2 In-person Neofytos Kolokotronis @neofytosk
09:30-13:00 Speaker's support In-person Victoria Fischer @tdfischer
11:00-13:00 Speaker's support In-person Shinjo (@peremen:kde.org) XL/Unisex
09:30-13:00 Talks Tech Support In Person In-person Sandro Knauß M/Fitted
09:30-13:00 Talks Tech Support In Person In-person You?
09:30-13:00 Virtual Info Desk Online You?
10:45-11:15 Coffee break assistant In-person You?
10:45-11:15 Coffee break assistant In-person You?
13:00-14:40 Lunch Assistant In-person José Millán L/Unisex
13:00-14:40 Lunch Assistant In-person You?
14:20-15:55 AV assistant In-person & Online You?
14:20-15:55 AV assistant In-person & Online You?
14:20-15:55 Chat Moderator Online You?
14:20-15:55 Information Desk In-person You?
14:20-15:55 Information Desk In-person You?
14:20-15:55 Live streaming In-person & Online You?
14:20-15:55 Runner In-person You?
14:20-15:55 Speaker's support In-person Victoria Fischer @tdfischer
14:20-15:55 Speaker's support In-person You?
14:20-15:55 Talks Tech Support In Person In-person You?
14:20-15:55 Talks Tech Support In Person In-person You?
14:20-15:55 Session Chair Room 1 In-person Ingo (@mahoutsukai:kde.org)
14:20-15:55 Session Chair Room 2 In-person Tracey (@traceyc:matrix.org) L/Fitted
15:50-16:30 Coffee break assistant In-person Joseph (@joseph:kde.org)
15:50-16:30 Coffee break assistant In-person You?
16:20-18:35 AV assistant In-person & Online You?
16:20-18:35 AV assistant In-person & Online You?
16:20-18:35 Chat Moderator Online You?
16:20-18:35 Chat Moderator Online You?
16:20-18:35 Information Desk In-person You?
16:20-18:35 Information Desk In-person You?
16:20-18:35 Live streaming In-person & Online You?
16:20-18:35 Runner In-person Tammes (@tammes_kde:kuchenmampfer.de) L/Unisex
16:20-18:35 Speaker's support In-person Victoria Fischer @tdfischer
16:20-18:35 Speaker's support In-person You?
16:20-18:35 Talks Tech Support In Person In-person You?
16:20-18:35 Talks Tech Support In Person In-person You?
16:20-18:35 Virtual Info Desk Online You?
16:20-18:25 Session Chair Room 1 In-person Shinjo (@peremen:kde.org)
16:20-18:35 Session Chair Room 2 In-person Ingo (@mahoutsukai:kde.org)

Task Descriptions

Virtual Info Desk
Attending the info desk for in person attendees and monitoring our matrix space for any questions, managing misbehaviour when chat moderators are unavailable.
Runner
Provide general support across all event rooms. This will involve being available during sessions to deliver materials around the venue.
AV assistant
Provide technical support during the event regarding the sound, troubleshooting general technical problems (likely with hardware connections for presenters). Familiarity with AV systems, python, and raspberry pi preferred.
Information Desk
Welcome attendees, give out badges, give directions to room locations, manage lost & found items, sell merch.
Lunch Assistant
Guide attendees to the lunch location, collect donations, able to help with setup/teardown if needed.
Speaker's support
Support and connect with speakers before their talks, make sure they have water and know which room to be in and when, what equipment requirements they have (presentation, video playing, etc), communicate with other support volunteers (runners, tech support, etc) to handle any infrastructure needs or unexpected problems.
Session Chair Room 1
"Introduce the speakers at the beginning of the sessions, ensure that they are on time, ask audience questions, and keep the session on time. Work with the Chat moderator to include and share the questions from online participants."
Session Chair Room 2
"Introduce the speakers at the beginning of the sessions, ensure that they are on time, ask audience questions, and keep the session on time. Work with the Chat moderator to include and share the questions from online participants."
Coffee break assistant
Help with setting up the tables, carrying supplies (if needed), guiding attendees to the coffee break area.
Chat Moderator
Monitor the chat during the event, moderate behaviour, share questions with the Session Chair. Familiarity moderating matrix spaces is a plus.
Live streaming
Ensure the live streams are happening on the correct channels. Familiarity with Big Blue Button and OBS streaming setups is a plus.
Talks Tech Support In Person
Help presenters to use the in-room presentation equipment. Familiarity with Big Blue Button, and OBS is a plus.
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