Akademy/2024/volunteers-2024-09-07
Volunteer Timetable for Saturday (2024-09-07)
To volunteer, please add your name & matrix handle to the respective time slot and join the matrix channel if you haven't already!
If you sign up to volunteer for 3 hours or more before August 11th, add your shirt size & style to the column. Online volunteers will get their shirt mailed to them after Akademy.
| Timeslot | Position | Status | Volunteers | Shirt Size/Style |
|---|---|---|---|---|
| 09:30-13:00 | AV assistant | In-person & Online | Johannes (@jzarl:kde.org) | L/Unisex |
| 11:00-13:00 | AV assistant | In-person & Online | You? | |
| 09:30-13:00 | Chat Moderator | Online | Ben Bonacci | |
| 09:30-13:00 | Information Desk | In-person | Kieryn (@mxdarkwater) | S/Unisex |
| 09:30-13:00 | Information Desk | In-person | Jan Lukas (@jangernert:matrix.org) | L/Unisex |
| 09:30-13:00 | Live streaming | In-person & Online | You? | |
| 09:30-13:00 | Runner | In-person | Claus (@claus_chr:kde.org) | L/Unisex |
| 09:30-13:00 | Session Chair Room 1 | In-person | Ingo (@mahoutsukai:kde.org) | S/Unisex |
| 11:10-13:00 | Session Chair Room 2 | In-person | Neofytos Kolokotronis @neofytosk | |
| 09:30-13:00 | Speaker's support | In-person | Victoria Fischer @tdfischer | |
| 11:00-13:00 | Speaker's support | In-person | Shinjo (@peremen:kde.org) | XL/Unisex |
| 09:30-13:00 | Talks Tech Support In Person | In-person | Sandro Knauß | M/Fitted |
| 09:30-13:00 | Talks Tech Support In Person | In-person | You? | |
| 09:30-13:00 | Virtual Info Desk | Online | You? | |
| 10:45-11:15 | Coffee break assistant | In-person | You? | |
| 10:45-11:15 | Coffee break assistant | In-person | You? | |
| 13:00-14:40 | Lunch Assistant | In-person | José Millán | L/Unisex |
| 13:00-14:40 | Lunch Assistant | In-person | You? | |
| 14:20-15:55 | AV assistant | In-person & Online | You? | |
| 14:20-15:55 | AV assistant | In-person & Online | You? | |
| 14:20-15:55 | Chat Moderator | Online | You? | |
| 14:20-15:55 | Information Desk | In-person | You? | |
| 14:20-15:55 | Information Desk | In-person | You? | |
| 14:20-15:55 | Live streaming | In-person & Online | You? | |
| 14:20-15:55 | Runner | In-person | You? | |
| 14:20-15:55 | Speaker's support | In-person | Victoria Fischer @tdfischer | |
| 14:20-15:55 | Speaker's support | In-person | You? | |
| 14:20-15:55 | Talks Tech Support In Person | In-person | You? | |
| 14:20-15:55 | Talks Tech Support In Person | In-person | You? | |
| 14:20-15:55 | Session Chair Room 1 | In-person | Ingo (@mahoutsukai:kde.org) | |
| 14:20-15:55 | Session Chair Room 2 | In-person | Tracey (@traceyc:matrix.org) | L/Fitted |
| 15:50-16:30 | Coffee break assistant | In-person | Joseph (@joseph:kde.org) | |
| 15:50-16:30 | Coffee break assistant | In-person | You? | |
| 16:20-18:35 | AV assistant | In-person & Online | You? | |
| 16:20-18:35 | AV assistant | In-person & Online | You? | |
| 16:20-18:35 | Chat Moderator | Online | You? | |
| 16:20-18:35 | Chat Moderator | Online | You? | |
| 16:20-18:35 | Information Desk | In-person | You? | |
| 16:20-18:35 | Information Desk | In-person | You? | |
| 16:20-18:35 | Live streaming | In-person & Online | You? | |
| 16:20-18:35 | Runner | In-person | Tammes (@tammes_kde:kuchenmampfer.de) | L/Unisex |
| 16:20-18:35 | Speaker's support | In-person | Victoria Fischer @tdfischer | |
| 16:20-18:35 | Speaker's support | In-person | You? | |
| 16:20-18:35 | Talks Tech Support In Person | In-person | You? | |
| 16:20-18:35 | Talks Tech Support In Person | In-person | You? | |
| 16:20-18:35 | Virtual Info Desk | Online | You? | |
| 16:20-18:25 | Session Chair Room 1 | In-person | Shinjo (@peremen:kde.org) | |
| 16:20-18:35 | Session Chair Room 2 | In-person | Ingo (@mahoutsukai:kde.org) |
Task Descriptions
- Virtual Info Desk
- Attending the info desk for in person attendees and monitoring our matrix space for any questions, managing misbehaviour when chat moderators are unavailable.
- Runner
- Provide general support across all event rooms. This will involve being available during sessions to deliver materials around the venue.
- AV assistant
- Provide technical support during the event regarding the sound, troubleshooting general technical problems (likely with hardware connections for presenters). Familiarity with AV systems, python, and raspberry pi preferred.
- Information Desk
- Welcome attendees, give out badges, give directions to room locations, manage lost & found items, sell merch.
- Lunch Assistant
- Guide attendees to the lunch location, collect donations, able to help with setup/teardown if needed.
- Speaker's support
- Support and connect with speakers before their talks, make sure they have water and know which room to be in and when, what equipment requirements they have (presentation, video playing, etc), communicate with other support volunteers (runners, tech support, etc) to handle any infrastructure needs or unexpected problems.
- Session Chair Room 1
- "Introduce the speakers at the beginning of the sessions, ensure that they are on time, ask audience questions, and keep the session on time. Work with the Chat moderator to include and share the questions from online participants."
- Session Chair Room 2
- "Introduce the speakers at the beginning of the sessions, ensure that they are on time, ask audience questions, and keep the session on time. Work with the Chat moderator to include and share the questions from online participants."
- Coffee break assistant
- Help with setting up the tables, carrying supplies (if needed), guiding attendees to the coffee break area.
- Chat Moderator
- Monitor the chat during the event, moderate behaviour, share questions with the Session Chair. Familiarity moderating matrix spaces is a plus.
- Live streaming
- Ensure the live streams are happening on the correct channels. Familiarity with Big Blue Button and OBS streaming setups is a plus.
- Talks Tech Support In Person
- Help presenters to use the in-room presentation equipment. Familiarity with Big Blue Button, and OBS is a plus.