Akademy/2025/volunteers-2025-09-06
Volunteer Timetable for Saturday (2025-09-06)
To volunteer, please add your name & matrix handle to the respective time slot and join the matrix channel if you haven't already!
If you sign up to volunteer for an hour or more before August 5th, add your shirt size & style to the column. Online volunteers will get their shirt mailed to them after Akademy.
| Timeslot | Position | Status | Volunteers | Shirt Size/Style |
|---|---|---|---|---|
| 09:30-18:40 | Room Manager, Room 1 | In-person | You? | |
| 09:30-12:05 | Speaker's support Room 1 | In-person | You? | |
| 09:30-12:05 | Session Chair Room 1 | In-person | You? | |
| 09:30-12:05 | Chat Moderator Talks 1 | Online | Gyro Zepp, @gyro375:matrix.org | unisex M |
| 09:30-12:05 | Information Desk | In-person | Kieryn Darkwater, @mxdarkwater | unisex XS/S |
| 09:30-12:05 | Information Desk | In-person | You? | |
| 09:30-12:05 | Virtual Info Desk | Online | You? | |
| 09:30-12:05 | Way Finder | In-person | You? | |
| 09:30-12:05 | Way Finder | In-person | You? | |
| 10:45-11:20 | Coffee break assistant | In-person | You? | |
| 11:25-18:40 | Room Manager, Room 2 | In-person | You? | |
| 11:25-12:05 | Session Chair Room 2 | In-person | You? | |
| 11:25-12:05 | Chat Moderator Talks 2 | Online | you? | |
| 11:25-12:05 | Speaker's support Room 2 | In-person | You? | |
| 11:55-13:30 | Lunch Assistant | In-person | You? | |
| 11:55-13:30 | Lunch Assistant | In-person | You? | |
| 13:30-14:55 | Speaker's support Room 1 | In-person | You? | |
| 13:30-14:55 | Speaker's support Room 2 | In-person | You? | |
| 13:30-14:55 | Session Chair Room 1 | In-person | You? | |
| 13:30-14:55 | Session Chair Room 2 | In-person | You? | |
| 13:30-14:55 | Chat Moderator Talks 1 | Online | You? | |
| 13:30-14:55 | Chat Moderator Talks 2 | Online | You? | |
| 13:30-14:55 | Information Desk | In-person | You? | |
| 13:30-14:55 | Information Desk | In-person | You? | |
| 13:30-14:55 | Way Finder | In-person | You? | |
| 13:30-14:55 | Way Finder | In-person | You? | |
| 14:55-15:30 | Coffee break assistant | In-person | You? | |
| 14:55-15:30 | Coffee break assistant | In-person | You? | |
| 15:35-17:00 | Session Chair Room 1 | In-person | Victoria Fischer, @tdfischer | Fitted, L |
| 15:35-17:00 | Session Chair Room 2 | In-person | You? | |
| 15:35-17:00 | Speaker's support Room 1 | In-person | You? | |
| 15:35-17:00 | Speaker's support Room 2 | In-person | You? | |
| 15:35-17:00 | Chat Moderator Talks 1 | Online | You? | |
| 15:35-17:00 | Chat Moderator Talks 2 | Online | You? | |
| 15:35-17:00 | Information Desk | In-person | You? | |
| 15:35-17:00 | Information Desk | In-person | You? | |
| 15:30-17:00 | Way Finder | In-person | You? | |
| 15:30-17:00 | Way Finder | In-person | You? | |
| 15:35-17:00 | Virtual Info Desk | Online | You? | |
| 17:00-18:40 | Session Chair Room 1 | In-person | Victoria Fischer, @tdfischer | |
| 17:00-18:40 | Session Chair Room 2 | In-person | You? | |
| 17:00-18:40 | Speaker's support Room 1 | In-person | You? | |
| 17:00-18:40 | Speaker's support Room 2 | In-person | You? | |
| 17:00-18:40 | Chat Moderator Talks 1 | Online | You? | |
| 17:00-18:40 | Chat Moderator Talks 2 | Online | You? | |
| 17:00-18:40 | Information Desk | In-person | You? | |
| 17:00-18:40 | Information Desk | In-person | You? | |
| 17:00-18:40 | Way Finder | In-person | You? | |
| 17:00-18:40 | Way Finder | In-person | You? | |
| 17:00-18:40 | Virtual Info Desk | Online | You? |
Task Descriptions
- Room Manager
- Adopt a room for the day! Make sure speakers are set up with connections to the projectors/etc. Coordinate with the A/V Team, Session chair, and Speaker's Support to make sure everyone's talk stays on time and slides are working.
- Chat Moderator
- Monitor the chat during the event, moderate behaviour, share questions with the Session Chair. Familiarity moderating matrix spaces is a plus.
- Information Desk
- Welcome attendees, give out badges, give directions to room locations, manage lost & found items, sell merch.
- Way Finder
- Stationed at the info desk, help attendees find the right rooms, bathrooms, elevators, etc.
- Virtual Info Desk
- Monitoring our matrix space for any questions, managing misbehaviour when chat moderators are unavailable.
- Session Chair
- Introduce the speakers at the beginning of the sessions, ensure that they are on time, ask audience questions, and keep the session on time. Work with the Chat moderator to include and share the questions from online participants.
- Speaker's support
- Support and connect with speakers before their talks, make sure they have water and know which room to be in and when, what equipment requirements they have (presentation, video playing, etc), communicate with Room Manager to handle any infrastructure needs or unexpected problems.
- Coffee break assistant
- Help with setting up the tables, carrying supplies (if needed), guiding attendees to the coffee break area.
- Lunch Assistant
- Guide attendees to the lunch location, collect donations, able to help with setup/teardown if needed.