Akademy/2025/volunteers-2025-09-06
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Volunteer Timetable for Saturday (2025-09-06)
To volunteer, please add your name & matrix handle to the respective time slot and join the matrix channel if you haven't already!
(If you signed up to volunteer for an hour or more before August 5th you will have a volunteer t-shirt to pick up at the info desk!)
| Timeslot | Position | Status | Volunteers | Shirt Size/Style |
|---|---|---|---|---|
| 09:30-18:40 | Room Manager, Room 1 | In-person | Tobias Fella, @tobiasfella:kde.org | Unisex L |
| 09:30-12:05 | Speaker's support Room 1 | In-person | Tobias Hunger, @hunger:matrix.org | Male 4XL |
| 09:30-12:05 | Session Chair Room 1 | In-person | Victoria Fischer, @tdfischer:kde.org | |
| 09:30-12:05 | Chat Moderator Talks 1 | Online | Gyro Zepp, @gyro375:matrix.org | unisex M |
| 09:30-12:05 | Information Desk | In-person | Kieryn Darkwater, @mxdarkwater | unisex XS/S |
| 09:30-12:05 | Information Desk | In-person | Bettina Louis, @belobe:matrix.org | |
| 09:30-12:05 | Virtual Info Desk | Online | You? | |
| 09:30-12:05 | Way Finder | In-person | Dominik Kummer, @domson:kde.org | male L/XL |
| 09:30-12:05 | Way Finder | In-person | Sandro Knauß, @hefee:kde.org | unisex S |
| 10:45-11:20 | Coffee break assistant | In-Person | José Millán @fidjose:kde.org | |
| 11:25-18:40 | Room Manager, Room 2 | In-person | Phillip Jaeger, [email protected] | Male XL |
| 11:25-12:05 | Session Chair Room 2 | In-person | Adriaan de Groot, @ade:kde.org | unisex XL |
| 11:25-12:05 | Chat Moderator Talks 2 | Online | you? | |
| 11:25-12:05 | Speaker's support Room 2 | In-person | You? | |
| 11:55-13:30 | Lunch Assistant | In-person | Ingo Klöcker, @mahoutsukai:kde.org | unisex S |
| 11:55-13:30 | Lunch Assistant | In-person | Leah Budzicka, @budziq:hackerspace.pl | unisex M |
| 13:30-14:55 | Speaker's support Room 1 | In-person | Ivan Čukić, @ivan:kde.org | Male M |
| 13:30-14:55 | Speaker's support Room 2 | In-person | You? | |
| 13:30-14:55 | Session Chair Room 1 | In-person | Victoria Fischer, @tdfischer:kde.org | |
| 13:30-14:55 | Session Chair Room 2 | In-person | James Graham, @nvrwhere:kde.org | unisex L |
| 13:30-14:55 | Chat Moderator Talks 1 | Online | You? | |
| 13:30-14:55 | Chat Moderator Talks 2 | Online | You? | |
| 13:30-14:55 | Information Desk | In-person | Achilleas Koutsou, @achilleas:matrix.org | Male M |
| 13:30-14:55 | Information Desk | In-person | You? | |
| 13:30-14:55 | Way Finder | In-person | Emilio M. Silanes Rost, @rige1:kde.org | male M |
| 13:30-14:55 | Way Finder | In-person | Witas Walther, @faervan:matrix.org | male L |
| 14:55-15:30 | Coffee break assistant | In-person | José Millán, @fidjose:kde.org | |
| 14:55-15:30 | Coffee break assistant | In-person | Wiktoria Kałużny, @wiki:hackerspace.pl | unisex M |
| 15:35-17:00 | Session Chair Room 1 | In-person | Victoria Fischer, @tdfischer | Fitted, L |
| 15:35-17:00 | Session Chair Room 2 | In-person | James Graham, @nvrwhere:kde.org | |
| 15:35-17:00 | Speaker's support Room 1 | In-person | Tobias Hunger, @hunger:matrix.org | Male 4XL |
| 15:35-17:00 | Speaker's support Room 2 | In-person | You? | |
| 15:35-17:00 | Chat Moderator Talks 1 | Online | You? | |
| 15:35-17:00 | Chat Moderator Talks 2 | Online | You? | |
| 15:35-17:00 | Information Desk | In-person | Daniel Kraut, @bnoob:tchncs.de | Male L |
| 15:35-17:00 | Information Desk | In-person | You? | |
| 15:30-17:00 | Way Finder | In-person | You? | |
| 15:30-17:00 | Way Finder | In-person | Dominik Kummer, @domson:kde.org | male L/XL |
| 15:35-17:00 | Virtual Info Desk | Online | You? | |
| 17:00-18:40 | Session Chair Room 1 | In-person | Victoria Fischer, @tdfischer | |
| 17:00-18:40 | Session Chair Room 2 | In-person | James Graham, @nvrwhere:kde.org | |
| 17:00-18:40 | Speaker's support Room 1 | In-person | You? | |
| 17:00-18:40 | Speaker's support Room 2 | In-person | Joshua Goins @redstrate:pyra.sh | |
| 17:00-18:40 | Chat Moderator Talks 1 | Online | You? | |
| 17:00-18:40 | Chat Moderator Talks 2 | Online | You? | |
| 17:00-18:40 | Information Desk | In-person | You? | |
| 17:00-18:40 | Information Desk | In-person | You? | |
| 17:00-18:40 | Way Finder | In-person | You? | |
| 17:00-18:40 | Way Finder | In-person | Dominik Kummer, @domson:kde.org | male L/XL |
| 17:00-18:40 | Virtual Info Desk | Online | You? |
Volunteer Roles
We want a great conference. For that we need a number of volunteers to handle tasks before, during and after the conference. Below are the types of things we need help with during Akademy!
Production Crew
Make the event happen, get speakers in on time and keep the program moving!
- Room Manager
- Adopt a room for the day! Make sure speakers are set up with connections to the projectors/etc. Coordinate with the Session chair, and Speaker's Support to make sure everyone's talk stays on time and slides are working. Ask the Runner/Way Finder for help as needed.
- Session Chair
- Introduce the speakers at the beginning of the sessions, ensure that they are on time, ask audience questions, and keep the session on time. Work with the Chat moderator to include and share the questions from online participants.
- Speaker's support
- Support and connect with speakers before their talks, make sure they have water and know which room to be in and when, what equipment requirements they have (presentation, video playing, etc), communicate with Room Manager to handle any infrastructure needs or unexpected problems.
- Chat Moderator
- Monitor the chat during the event, moderate behaviour, share questions with the Session Chair. Familiarity moderating matrix spaces is a plus.
Ground Control
Make the event run smoothly, ensure no one gets lost in the venue, return the lost things, keep the conversations in the chat interesting, fun, and topical!
- Information Desk
- Welcome attendees, give out badges, give directions to room locations, manage lost & found items, distribute merch.
- Way Finder/Runner
- Stationed at the info desk, help attendees find the right rooms, bathrooms, elevators, etc. Supports Room Managers as needed!
- Virtual Info Desk
- Monitoring our matrix space for any questions, managing misbehaviour when chat moderators are unavailable.
- Coffee break assistant
- Help with setting up the tables, carrying supplies (if needed), guiding attendees to the coffee break area.
- Lunch Assistant
- Guide attendees to the lunch location, collect donations, able to help with setup/teardown if needed.
More Information
If you have questions about the tasks or their requirements, poke Kieryn (@mxdarkwater) on Matrix.