Akademy/2025/volunteers-2025-09-07
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Volunteer Timetable for Sunday (2025-09-08)
To volunteer, please add your name & matrix handle to the respective time slot and join the matrix channel if you haven't already!
(If you signed up to volunteer for an hour or more before August 5th you will have a volunteer t-shirt to pick up at the info desk!)
| Timeslot | Position | Status | Volunteers | Shirt Size/Style |
|---|---|---|---|---|
| 10:00-18:30 | Room Manager, Room 1 | In-person | You? | |
| 10:00-12:05 | Speaker's support Room 1 | In-person | Tobias Hunger, @hunger:matrix.org | Male 4XL |
| 10:00-12:05 | Session Chair Room 1 | In-person | Ingo Klöcker, @mahoutsukai:kde.org | unisex S |
| 10:00-12:05 | Chat Moderator Talks 1 | Online | you? | |
| 10:00-12:05 | Information Desk | In-person | Kieryn Darkwater, @mxdarkwater | unisex XS/S |
| 10:00-12:05 | Information Desk | In-person | Nicole Teale, @nicoleteale:kde.org | fitted cut 2XL |
| 10:00-12:05 | Virtual Info Desk | Online | You? | |
| 10:00-12:05 | Way Finder | In-person | Leah Budzicka, @budziq:hackerspace.pl | fitted M |
| 10:00-12:05 | Way Finder | In-person | Wiktoria Kałużny, @wiki:hackerspace.pl | fitted M |
| 10:45-11:20 | Coffee break assistant | In-person | Dominik Kummer, @domson:kde.org | male L/XL |
| 11:25-17:50 | Room Manager, Room 2 | In-person | You? | |
| 11:25-12:05 | Session Chair Room 2 | In-person | Adriaan de Groot, @ade:kde.org | |
| 11:25-12:05 | Chat Moderator Talks 2 | Online | you? | |
| 11:25-12:05 | Speaker's support Room 2 | In-person | Paloma Oliveira, @Discombobulateme | |
| 11:55-13:00 | Lunch Assistant | In-person | Olaf Schmidt-Wischhhöfer, @olafsw:kde.org | Unisex XL |
| 11:55-13:00 | Lunch Assistant | In-person | Bettina Louis, @belobe:matrix.org | |
| 13:30-14:55 | Speaker's support Room 1 | In-person | Ivan Čukić @ivan:kde.org | Male M |
| 13:30-14:55 | Speaker's support Room 2 | In-person | Achilleas Koutsou, @achilleas:matrix.org | Male M |
| 13:30-14:55 | Session Chair Room 1 | In-person | Ingo Klöcker, @mahoutsukai:kde.org | unisex S |
| 13:30-14:55 | Session Chair Room 2 | In-person | Adriaan de Groot, @ade:kde.org | |
| 13:30-14:55 | Chat Moderator Talks 1 | Online | You? | |
| 13:30-14:55 | Chat Moderator Talks 2 | Online | You? | |
| 13:30-14:55 | Information Desk | In-person | Shah Bhushan, @bshah:kde.org | Unisex M |
| 13:30-14:55 | Information Desk | In-person | Daniel Kraut, @bnoob:tchncs.de | |
| 13:30-14:55 | Way Finder | In-person | Olaf Schmidt-Wischhhöfer, @olafsw:kde.org | Unisex XL |
| 13:30-14:55 | Way Finder | In-person | Dominik Kummer, @domson:kde.org | male L/XL |
| 14:55-15:30 | Coffee break assistant | In-person | Olaf Schmidt-Wischhhöfer, @olafsw:kde.org | Unisex XL |
| 14:55-15:30 | Coffee break assistant | In-person | Nicole Teale @nicoleteale:kde.org | |
| 15:35-17:00 | Session Chair Room 1 | In-person | Sune Stolborg Vuorela, @svuorela | |
| 15:35-17:00 | Session Chair Room 2 | In-person | Adriaan de Groot, @ade:kde.org (but another volunteer is encouraged to take this slot without asking) | |
| 15:35-17:00 | Speaker's support Room 1 | In-person | Tobias Hunger, @hunger:matrix.org | Male 4XL |
| 15:35-17:00 | Speaker's support Room 2 | In-person | Joshua Goins, @redstrate:pyra.sh | |
| 15:35-17:00 | Chat Moderator Talks 1 | Online | You? | |
| 15:35-17:00 | Chat Moderator Talks 2 | Online | You? | |
| 15:35-17:00 | Information Desk | In-person | Hippolyte Jaeger, @hippolyte.j:matrix.org | Male M |
| 15:35-17:00 | Information Desk | In-person | Philipp Jaeger, @abouhiipolyte:matrix.org | Male XL |
| 15:30-17:00 | Way Finder | In-person | Dominik Kummer, @domson:kde.org | male L/XL |
| 15:30-17:00 | Way Finder | In-person | You? | |
| 15:35-17:00 | Virtual Info Desk | Online | You? | |
| 17:00-18:30 | Session Chair Room 1 | In-person | Victoria Fischer @tdfischer | |
| 17:00-17:50 | Session Chair Room 2 | In-person | Achilleas Koutsou, @achilleas:matrix.org | Male M |
| 17:00-18:30 | Speaker's support Room 1 | In-person | David Narvaez @dmaggot | |
| 17:00-17:50 | Speaker's support Room 2 | In-person | You? | |
| 17:00-18:30 | Chat Moderator Talks 1 | Online | You? | |
| 17:00-17:50 | Chat Moderator Talks 2 | Online | You? | |
| 17:00-17:50 | Information Desk | In-person | José Millán, @fidjose:kde.org | unisex L |
| 17:00-17:50 | Information Desk | In-person | Karanjot Singh, @drquark:kde.org | unixsex L |
| 17:00-17:50 | Way Finder | In-person | You? | |
| 17:00-17:50 | Way Finder | In-person | You? | |
| 17:00-18:30 | Virtual Info Desk | Online | You? |
Task Descriptions
- Room Manager
- Adopt a room for the day! Make sure speakers are set up with connections to the projectors/etc. Coordinate with the A/V Team, Session chair, and Speaker's Support to make sure everyone's talk stays on time and slides are working.
- Chat Moderator
- Monitor the chat during the event, moderate behaviour, share questions with the Session Chair. Familiarity moderating matrix spaces is a plus.
- Information Desk
- Welcome attendees, give out badges, give directions to room locations, manage lost & found items, sell merch.
- Way Finder
- Stationed at the info desk, help attendees find the right rooms, bathrooms, elevators, etc.
- Virtual Info Desk
- Monitoring our matrix space for any questions, managing misbehaviour when chat moderators are unavailable.
- Session Chair
- Introduce the speakers at the beginning of the sessions, ensure that they are on time, ask audience questions, and keep the session on time. Work with the Chat moderator to include and share the questions from online participants.
- Speaker's support
- Support and connect with speakers before their talks, make sure they have water and know which room to be in and when, what equipment requirements they have (presentation, video playing, etc), communicate with Room Manager to handle any infrastructure needs or unexpected problems.
- Coffee break assistant
- Help with setting up the tables, carrying supplies (if needed), guiding attendees to the coffee break area.
- Lunch Assistant
- Guide attendees to the lunch location, collect donations, able to help with setup/teardown if needed.