Promo/Material/BoothBoxSources

decisions from Akademy 2010

• hardware is simply to hard - you have to ship both ways
• contributors generally can bring their own stuff
• so we go mainly for swag and smaller stuff
• we need two boxes: one for tradeshows and conferences, one for release parties and the like
• regional teams will source the stuff locally, then pre-prepare (or at least pre-buy stuff for) a number of boxes
• define a 'standard' box. Some conferences may be a '2 or 3 box' conference

TODO:

• figure out what t-shirts exactly we need.
  • we need at least 2 kinds of t-shirts: a business-compattible one and a community-compattible one
  • designs will be chosen by Stuart in discussion with community
• figure out costs - to be done by each regional team (EU, Asia, North and South America)
  • shipping costs (if applicable)
  • cost for typical box contents
  • number of events and therefore boxes required

Contents of the 'Event box'

Tools:

• X t-shirts for booth members
• 2 network cables
• Surge protector with at least 6 plugs - Equipment needs power.
• Gaffer and scotch tape.
• Pens and pencils and markers in different sizes and colors.
• talking points and strategy pages

Give aways:

• stickers and small goodies
• KDE postcards
• t-shirts

Decoration:

• KDE promo poster(s) (join the game, big KDE flag)
• KDE information leaflets (blue and yellow)
• booklets
• whitepaper

Contents of the 'Party box'

All giveaway:

• t-shirts
• stickers and small goodies for sale
• cool KDE postcards
• KDE information leaflets (blue and yellow)
• KDE promo poster(s) (join the game, big KDE flag)
• whitepaper

Contents of the 'big boothbox'

We basically are not going to do this for now, until the board decides we can spend about 10.000 euro's per year for the 4 main regions (asia, south america, north america and europe) on shipping it around.

• 4 Network cables - For those booths that have a wired network (like SCALE). 2 for the Demo computers, and 2 for additional laptops that some may bring.
• A router - Usually each booth only gets one network line, so this is for plugging in more than one computer at the booth into the network using the above cables.
• Surge protector with at least 6 plugs - All this equipment needs power.
• A Banner - To tell folk what we are promoting.
• Safety pins, hooks, packing tape, masking tape, and electrical tape - To hang the banner and tie up the cables, if needed.
• Pens and pencils and markers in different sizes and colors.
• t-shirts, stickers and other goodies for sale
• cool KDE postcards

Surely not there yet but should be in there:

• 8 t-shirts for boothmembers (still must be designed) (the "digital freedom"/"part of the solution"-shirts work fine, imho)
• 2 decent Demo computers (not there right now?!?) Preferably all-in-one touchscreen capable devices, low power etc. One can dream...
• KDE information leaflets (need to be printed)

Things that might be helpful:

• blank sheets of textile (2x2 metres is a good measure) to cover up, decorate, etc. depending on the location. Makes the booth look magnitudes better when it is located - say - in a shabby gym. Not so necessary on professional fairgrounds.