Difference between revisions of "Promo/Material/BoothBoxSources"

Jump to: navigation, search
(Contents of the 'big boothbox')
Line 1: Line 1:
==TODO==
+
==decisions from Akademy 2010==
The things in the list need to be checked with other promo ppl and the booth team (just mail kde-promo) and then a list needs to be made where to get the items and what it would cost. Then the e.V. needs to be asked for money, the stuff needs to be bought, and a meeting set up at the Berlin office to assemble the boxes and celebrate. Get started by putting your name behind the tasks (and update them, add & remove stuff) on the kde promo Tasks page and introducing yourself and your good intentions on kde-promo at kde.org.
+
* hardware is simply to hard - you have to ship both ways
 +
* contributors generally can bring their own stuff
 +
* so we go mainly for swag and smaller stuff
 +
* we need two boxes: one for tradeshows and conferences, one for release parties and the like
 +
* regional teams will source the stuff locally, then pre-prepare (or at least pre-buy stuff for) a number of boxes
 +
* define a 'standard' box. Some conferences may be a '2 or 3 box' conference
  
Needed skills: being stubborn and persistent.
+
TODO:
 +
* figure out what t-shirts exactly we need.
 +
** we need at least 2 kinds of t-shirts: a business-compattible one and a community-compattible one
 +
** designs will be chosen by Stuart in discussion with community
 +
* figure out costs - to be done by each regional team (EU, Asia, North and South America)
 +
** shipping costs (if applicable)
 +
** cost for typical box contents
 +
** number of events and therefore boxes required
  
You will learn: how to push people, make decisions, plan, and how nice Berlin is when going out with KDE promo people. And you'll get a free pint there ;-)
+
==Contents of the 'Event box'==
 +
 
 +
Tools:
 +
* X t-shirts for booth members
 +
* 2 network cables
 +
* Surge protector with at least 6 plugs - Equipment needs power.
 +
* Gaffer and scotch tape.
 +
* Pens and pencils and markers in different sizes and colors.
 +
* talking points and strategy pages
 +
 
 +
Give aways:
 +
* stickers and small goodies
 +
* KDE postcards
 +
* t-shirts
 +
 
 +
Decoration:
 +
* KDE promo poster(s) (join the game, big KDE flag)
 +
* KDE information leaflets (blue and yellow)
 +
* booklets
 +
* whitepaper
 +
 
 +
==Contents of the 'Party box'==
 +
All giveaway:
 +
* t-shirts
 +
* stickers and small goodies for sale
 +
* cool KDE postcards
 +
* KDE information leaflets (blue and yellow)
 +
* KDE promo poster(s) (join the game, big KDE flag)
 +
* whitepaper
  
 
==Contents of the 'big boothbox'==
 
==Contents of the 'big boothbox'==
  
(it's not all in there for sure, needs checking and probably improving, moreover, things need to be added)
+
We basically are not going to do this for now, until the board decides we can spend about 10.000 euro's per year for the 4 main regions (asia, south america, north america and europe) on shipping it around.
  
 
* 4 Network cables - For those booths that have a wired network (like SCALE). 2 for the Demo computers, and 2 for additional laptops that some may bring.
 
* 4 Network cables - For those booths that have a wired network (like SCALE). 2 for the Demo computers, and 2 for additional laptops that some may bring.
Line 28: Line 68:
  
 
* blank sheets of textile (2x2 metres is a good measure) to cover up, decorate, etc. depending on the location. Makes the booth look magnitudes better when it is located - say - in a shabby gym. Not so necessary on professional fairgrounds.
 
* blank sheets of textile (2x2 metres is a good measure) to cover up, decorate, etc. depending on the location. Makes the booth look magnitudes better when it is located - say - in a shabby gym. Not so necessary on professional fairgrounds.
 
==Contents of the 'medium booth box'==
 
 
(to be determined, a quick start below)
 
 
* 2 network cables
 
* 4 t-shirts for booth members
 
* Surge protector with at least 6 plugs - Equipment needs power.
 
* Gaffer and scotch tape.
 
* Pens and pencils and markers in different sizes and colors.
 
* stickers and small goodies for sale
 
* small demo device(s) like N900(s)
 
* cool KDE postcards
 
* KDE information leaflets
 
* KDE promo poster(s)
 
 
==Contents of small booth box==
 
 
* cool t-shirt for give away
 
* Stickers, pins and small goodies for give away
 
* cool KDE postcards
 
* KDE poster
 
* KDE information leaflets
 
* KDE promo poster
 
* Probably also some kind of tape and pens.
 

Revision as of 14:23, 7 July 2010

decisions from Akademy 2010

  • hardware is simply to hard - you have to ship both ways
  • contributors generally can bring their own stuff
  • so we go mainly for swag and smaller stuff
  • we need two boxes: one for tradeshows and conferences, one for release parties and the like
  • regional teams will source the stuff locally, then pre-prepare (or at least pre-buy stuff for) a number of boxes
  • define a 'standard' box. Some conferences may be a '2 or 3 box' conference

TODO:

  • figure out what t-shirts exactly we need.
    • we need at least 2 kinds of t-shirts: a business-compattible one and a community-compattible one
    • designs will be chosen by Stuart in discussion with community
  • figure out costs - to be done by each regional team (EU, Asia, North and South America)
    • shipping costs (if applicable)
    • cost for typical box contents
    • number of events and therefore boxes required

Contents of the 'Event box'

Tools:

  • X t-shirts for booth members
  • 2 network cables
  • Surge protector with at least 6 plugs - Equipment needs power.
  • Gaffer and scotch tape.
  • Pens and pencils and markers in different sizes and colors.
  • talking points and strategy pages

Give aways:

  • stickers and small goodies
  • KDE postcards
  • t-shirts

Decoration:

  • KDE promo poster(s) (join the game, big KDE flag)
  • KDE information leaflets (blue and yellow)
  • booklets
  • whitepaper

Contents of the 'Party box'

All giveaway:

  • t-shirts
  • stickers and small goodies for sale
  • cool KDE postcards
  • KDE information leaflets (blue and yellow)
  • KDE promo poster(s) (join the game, big KDE flag)
  • whitepaper

Contents of the 'big boothbox'

We basically are not going to do this for now, until the board decides we can spend about 10.000 euro's per year for the 4 main regions (asia, south america, north america and europe) on shipping it around.

  • 4 Network cables - For those booths that have a wired network (like SCALE). 2 for the Demo computers, and 2 for additional laptops that some may bring.
  • A router - Usually each booth only gets one network line, so this is for plugging in more than one computer at the booth into the network using the above cables.
  • Surge protector with at least 6 plugs - All this equipment needs power.
  • A Banner - To tell folk what we are promoting.
  • Safety pins, hooks, packing tape, masking tape, and electrical tape - To hang the banner and tie up the cables, if needed.
  • Pens and pencils and markers in different sizes and colors.
  • t-shirts, stickers and other goodies for sale
  • cool KDE postcards

Surely not there yet but should be in there:

  • 8 t-shirts for boothmembers (still must be designed) (the "digital freedom"/"part of the solution"-shirts work fine, imho)
  • 2 decent Demo computers (not there right now?!?) Preferably all-in-one touchscreen capable devices, low power etc. One can dream...
  • KDE information leaflets (need to be printed)

Things that might be helpful:

  • blank sheets of textile (2x2 metres is a good measure) to cover up, decorate, etc. depending on the location. Makes the booth look magnitudes better when it is located - say - in a shabby gym. Not so necessary on professional fairgrounds.

Content is available under Creative Commons License SA 4.0 unless otherwise noted.