< Promo | EventsRevision as of 13:44, 7 May 2011 by Tardypad (talk | contribs) (Created page with '= Promoting the event<br> = There are several channels that can be used for promoting a KDE event: ===Social networking=== '''Identi.ca/Twitter''' - Leverage existing KDE rela...')(diff) ← Older revision | Latest revision (diff) | Newer revision → (diff) Contents 1 Promoting the event 1.1 Social networking 1.2 IRC 1.3 Blogging 1.4 Direct emailing 2 Preparing for the event 3 Evaluating the success of the event Promoting the event There are several channels that can be used for promoting a KDE event: Social networking Identi.ca/Twitter - Leverage existing KDE related Identi.ca and Twitter groups.Here are some known groups: !KDE (Identi.ca) !Linux !GNU !Ubuntu !Debian LinkedIn - This networking service for working professionals has several linux-related groups. These have very substantial numbers of members in many cases. You start "discussions" once you've joined a group. These discussions get aggregated and sent out in an email notification to all the members. Here are some existing KDE related groups you can join: KDE KDE User KDE Community Forums Kubuntu Users QT Labs Americas Ubuntu Users Facebook - Another great social networking tool for spreading awareness. Like LinkedIn there are KDE related groups out there. You can also send "invites" to events, utilize the status updates to pass along news, etc. IRC There are many KDE related IRC channels out there. Another method for raising awareness about an event is to log in to these channels and get a discussion going about it. KDE IRC channels can be found at http://userbase.kde.org/IRC_Channels. If possible try and get some other people helping with promotion to join in prior to mentioning it so there are at least a few people to help carry the discussion. Blogging It goes without saying that the more people that blog about an event the more you can raise awareness for it. In particular, look to high visibility community members who are attending to help in promoting the event. Shoot for a mix of blogs that are syndicated are the Planet along with blogs that our outside the internal KDE community to reach a wider range of potential attendees. Direct emailing Another great way to build interest in a KDE event is by building a list of relevant contacts and inviting them personally. This could be specific individuals (i.e. press contacts, etc) or other linux groups. Contacting Linux User Groups (LUGs) or distribution specific user groups is a good way to reach a big group of potential attendees as well. Some good starting points are: http://www.linux.org/groups/ - list of LUGs by location https://wiki.ubuntu.com/LoCoTeams - Ubuntu local community groups by location Preparing for the event Things to consider- Logistics Hotel Accomodations Airfare Local transportation issues Building a time line and sticking to it Sponsorships Merchandaising Corporate donations Attendee reimbursements Panels from sponsors Local support LoCo teams Public Administrations Local companies and other organizations Organizing the local team Website Parallel activities Social activities Touristic visit Registration/info desk Contents Budget and local expenses Emergency contact Taping talks Tools to coordinate the activities KDE tools (wiki+IRC+etc) Non public tools for organization purposes only Press KDE channels Local media Other media Adminitrative issues Invitation letters for foreign attendees Insurance of the place hosting the event Local bank account Other relevant information needed Current/voltage/plugs sed in that country Health and emergency information Local cultural activities during the event. Evaluating the success of the event Consider putting together a survey for attendees to fill out. Provide it to them on the first day as other commitments may prevent some attendees from staying the duration of the conference. Questions could focus on various topics: how they heard about the meeting what convinced them to come to the meeting what they enjoyed at the meeting what they thought could've been better Retrieved from "https://community.kde.org/index.php?title=Promo/Events/Hosting_a_KDE_event&oldid=12124" This page was last edited on 7 May 2011, at 13:44. Content is available under Creative Commons License SA 4.0 unless otherwise noted.