Akademy/2015/Volunteers/Timetable

< Akademy‎ | 2015‎ | Volunteers
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Readme

Please, take a moment to read these lines.

You are only supposed to attend the nearest volunteer meeting happening before your commited places. That means that if you're volunteering in the afternoon you don't have to go to that on the morning. This gathering allows us to check for missing people and readjust people accordingly.

If you leave your post, please say so before, if it's urgent, tell us in a high priority channel (Telegram) so that other people can go there and cover for you while you're gone.

If you want to help to the earliest or latest tasks of the day (like cleaning up), but you don't have a means for coming/leaving, no problem! We can pick you up/give you a lift before/afterwards. If you say you need a lift here we can provide it more efficiently, so if you already know, please edit the wiki adding on the particular activity a <ref>Please, pick me up at XX</ref> so that we know in advance (the TSP is a harder problem when the salesman does not know where to go ;) ).


2015-07-22 (Pre-event)

Task Volunteers
Set up venue (signs, infodesk...)
Divert GPUL calls to team-room ssaavedra
Check telephone & network ssaavedra, (sbd else?)
Bring things from Makro to Team Room

2015-07-23 (Thu)

Time Evt Volunteer
08:00 Event: Get cameras from Nacex to the venue castrinho8
Time Info desk Akademy-es room Runners Backup
15:30
Volunteers gathering (T-shirts and stuff)
15:50 - 16:15 name1 name2 name3 name4 name5 name1 (chair); name2 (video) name1 name2 name1 name2
16:00 - 16:40 name1 (chair); name2 (video)
16:40 - 17:15 name1 (chair); name2 (video)
17:15 - 17:50 name1 (chair); name2 (video)
17:50 - 18:10 name1 name2 name3 name4 name5 no need name1 name2 name1 name2
18:00 - 18:40 name1 (chair); name2 (video)
18:40 - 19:15 name1 (chair); name2 (video)
19:15 - 19:50 name1 (chair); name2 (video)
19:50 - 20:00+ Help clean-up and tidy user1 user2 user3


2015-07-24 (Fri)

Time Info desk Activity Volunteer Runners Backup
09:40
Volunteers gathering
09:50 - 11:50 name1 name2 name3 name4 name5 Oversee the AGM[1] name1 name1 name2 name1 name2
11:50 - 13:40 name1 name2 name3 name4 name5 name1 name2 name1 name2
13:40 - 15:20
Nutrition time
15:20
Volunteers gathering
15:40 - 17:30 name1 name2 name3 name4 name5 Empty name1 name2 name1 name2
17:30 - 19:00 name1 name2 name3 name4 name5 Drive things to Rialta[2](needs car) (deadline 18:30) name1 name2 name1 name2 name1 name2
19:00 - 19:20+ Help cleanup and tidy:

name1 name2 name3

Be early at Rialta (before 19:00) name1 name2 name1 name2 name1 name2

2015-07-25 (Sat): Talks

Time Room 1 chairperson Room 1 record Room 1 backup[3] Room 2 chairperson Room 2 record Room 2 backup [3]
10:10 - 10:45 name1 name1 name1 No talk at this time name1 name1
10:55 - 12:15 name1 name1
12:15 - 12:50 name1 name1
12:50 - 13:25 name1 name1
13:25 - 15:00
Nutrition time
15:10 - 15:50 name1 name1 name1 name1 name1 name1
15:45 - 16:20 name1 name1
16:20 - 17:00 name1 name1
17:00 - 17:40 name1 name1 name1 name1 name1 name1
17:40 - 18:35 name1 name1

2015-07-25 (Sat): Rest

Time Info desk Runners Backup
09:40 Volunteers gathering
09:50 - 11:30 name1 name2 name3 name4 name5 name1 name2 name1 name2
11:30 - 13:30 name1 name2 name3 name4 name5 name1 name2 name1 name2
13:30 - 15:00
Nutrition time
14:45 - 17:00 name1 name2 name3 name4 name5 name1 name2 name1 name2
17:00 - 19:15 name1 name2 name3 name4 name5 name1 name2 name1 name2
19:15 - 19:40+ Help clean-up and tidy name1 name2 name3

Clarifications

  1. Give them the logistic support they may need
  2. The welcome party is there. Things need to be carried over there
  3. 3.0 3.1 Chairperson or record on demand

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