Difference between revisions of "Akademy/2012/Volunteers"

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'''Before the event'''
 
'''Before the event'''
  
* print and fold name badges and put them into the pouches
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* print and fold name badges and put them into pouches
 
* set up venue:  
 
* set up venue:  
 
** hang banners and poster and signage
 
** hang banners and poster and signage
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* Wifi etc
 
* Wifi etc
** liaise with College IT to check if requirements are met.
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** liaise with College IT to check if requirements are met  
 
** check if we need to arrange for extra switches and LAN cables
 
** check if we need to arrange for extra switches and LAN cables
  
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** check in attendees and hand out badges
 
** check in attendees and hand out badges
 
** print out new badges if necessary
 
** print out new badges if necessary
** sell KDE merchandising
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** sell KDE merchandise
 
** general point of information
 
** general point of information
  
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** check party venue before attendees arrive
 
** check party venue before attendees arrive
 
** set up posters etc.
 
** set up posters etc.
** check bagdes of attendees at entrance
+
** check badges of attendees at entrance
 
** help to tidy up afterwards
 
** help to tidy up afterwards
  
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* tidy venue
 
* tidy venue
 
* send left-over banners etc. back to sponsors
 
* send left-over banners etc. back to sponsors
 
 
  
  
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| width="150pt" | set up venue, registration/info desk
 
| width="150pt" | set up venue, registration/info desk
 
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|-
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| Carl Symons, kallecarl, carlsymons at gmail dot com
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| English
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| n
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| 29 June to 6 July
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|  
 
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Revision as of 23:19, 31 May 2012

Sign up as a Volunteer!

To sign up, please follow closely the following steps:

  • Before filling your name in, please read the Call for Volunteers.
  • Check out the tasks listed below
  • Edit the table below and fill in your name and data. In the table please provide your name, the languages you speak, whether you are a local and/or know Tallinn, and the time/days when you are available.
  • Please make sure to add your mobile telephone number to your Akademy user profile.
  • Please join the IRC channel #akademy on freenode


Available tasks


Before the event

  • print and fold name badges and put them into pouches
  • set up venue:
    • hang banners and poster and signage
    • distribute cables in rooms
    • set up video stuff
  • Wifi etc
    • liaise with College IT to check if requirements are met
    • check if we need to arrange for extra switches and LAN cables
  • Party coordination (Saturday)
    • liaise with venue before and during the event


During the event

  • Pre-registration (Friday afternoon/early evening)
    • check in attendees and hand out badges
    • print out new badges if necessary
  • Registration/Info desk (Saturday to Thursday)
    • check in attendees and hand out badges
    • print out new badges if necessary
    • sell KDE merchandise
    • general point of information
  • Session chairs
    • check that speaker has water
    • introduce speaker
    • make sure that talks starts and ends on time
    • moderate questions
  • Runner
    • able to drive a car
    • run errands, shop for stuff that might be missing
    • find people when needed
  • Party coordination
    • check party venue before attendees arrive
    • set up posters etc.
    • check badges of attendees at entrance
    • help to tidy up afterwards
  • Video operator
    • help record the talks
  • Group photo
    • take picture of all attendees


After the event(Friday afternoon)

  • tidy venue
  • send left-over banners etc. back to sponsors


Sign up (Please add your name here)



Name/IRC nick/email Languages local y/n? which day/time can you help? Comments
Claudia Rauch, claudiar, rauch at kde dot org German, English n 29 June to 6 July set up venue, registration/info desk
Carl Symons, kallecarl, carlsymons at gmail dot com English n 29 June to 6 July

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