< Akademy‎ | 2012

Difference between revisions of "Akademy/2012/Volunteers"

Line 6: Line 6:
 
* Please make sure to add your mobile telephone number to your Akademy user profile.
 
* Please make sure to add your mobile telephone number to your Akademy user profile.
 
* Please join the IRC channel #akademy on freenode
 
* Please join the IRC channel #akademy on freenode
 +
  
 
'''Available tasks'''
 
'''Available tasks'''
 
----
 
----
 +
 +
'''Before the event'''
 +
 +
* print and fold name badges and put them into the pouches
 +
* set up venue:
 +
** hang banners and poster and signage
 +
** distribute cables in rooms
 +
** set up video stuff
 +
 +
* Wifi etc
 +
** liaise with College IT to check if requirements are met.
 +
** check if we need to arrange for extra switches and LAN cables
 +
 +
* Party coordination (Saturday)
 +
** liaise with venue before and during the event
 +
 +
 +
'''During the event'''
 +
 +
* Pre-registration (Friday afternoon/early evening)
 +
** check in attendees and hand out badges
 +
** print out new badges if necessary
 +
 +
* Registration/Info desk (Saturday to Thursday)
 +
** check in attendees and hand out badges
 +
** print out new badges if necessary
 +
** sell KDE merchandising
 +
** general point of information
 +
 +
* Session chairs
 +
** check that speaker has water
 +
** introduce speaker
 +
** make sure that talks starts and ends on time
 +
** moderate questions
 +
 +
* Runner
 +
** able to drive a car
 +
** run errands, shop for stuff that might be missing
 +
** find people when needed
 +
 +
* Party coordination
 +
** check party venue before attendees arrive
 +
** set up posters etc.
 +
** check bagdes of attendees at entrance
 +
** help to tidy up afterwards
 +
 +
* Video operator
 +
** help record the talks
 +
 +
* Group photo
 +
** take picture of all attendees
 +
 +
 +
'''After the event'''(Friday afternoon)
 +
 +
* tidy venue
 +
* send left-over banners etc. back to sponsors
 +
 +
  
  

Revision as of 13:49, 30 May 2012

Sign up as a Volunteer!

To sign up, please follow closely the following steps:

  • Before filling your name in, please read the Call for Volunteers.
  • Edit the table below and fill in your name and data. In the table please provide your name, the languages you speak, whether you are a local and/or know Tallinn, and the time/days when you are available.
  • Please make sure to add your mobile telephone number to your Akademy user profile.
  • Please join the IRC channel #akademy on freenode


Available tasks


Before the event

  • print and fold name badges and put them into the pouches
  • set up venue:
    • hang banners and poster and signage
    • distribute cables in rooms
    • set up video stuff
  • Wifi etc
    • liaise with College IT to check if requirements are met.
    • check if we need to arrange for extra switches and LAN cables
  • Party coordination (Saturday)
    • liaise with venue before and during the event


During the event

  • Pre-registration (Friday afternoon/early evening)
    • check in attendees and hand out badges
    • print out new badges if necessary
  • Registration/Info desk (Saturday to Thursday)
    • check in attendees and hand out badges
    • print out new badges if necessary
    • sell KDE merchandising
    • general point of information
  • Session chairs
    • check that speaker has water
    • introduce speaker
    • make sure that talks starts and ends on time
    • moderate questions
  • Runner
    • able to drive a car
    • run errands, shop for stuff that might be missing
    • find people when needed
  • Party coordination
    • check party venue before attendees arrive
    • set up posters etc.
    • check bagdes of attendees at entrance
    • help to tidy up afterwards
  • Video operator
    • help record the talks
  • Group photo
    • take picture of all attendees


After the event(Friday afternoon)

  • tidy venue
  • send left-over banners etc. back to sponsors



Sign up (Please add your name here)



Name/IRC nick Languages local y/n? which day/time can you help? Comments
09:30
14:00
16:00
18:00

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