Akademy/2012/Volunteers: Difference between revisions

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To sign up, please follow closely the following steps:
To sign up, please follow closely the following steps:
* Before filling your name in, please read the Call for Volunteers.
* Before filling your name in, please read the [http://akademy.kde.org/call-volunteers Call for Volunteers].
* Check out the tasks listed below
* Check out the tasks listed below
* Edit the table below and fill in your name and data. In the table please provide your name, the languages you speak, whether you are a local and/or know Tallinn, and the time/days when you are available.
* Edit the table below and fill in your name and data. In the table please provide your name, the languages you speak, whether you are a local and/or know Tallinn, and the time/days when you are available.
* Please make sure to add your mobile telephone number to your Akademy user profile.
* Add your local mobile telephone number to your Akademy user profile.
* Please join the IRC channel #akademy on freenode
* Join the IRC channel #akademy on freenode




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'''Before the event'''
'''Before the event'''


* print and fold name badges and put them into the pouches
* print and fold name badges and put them into pouches
* set up venue:  
* set up venue:  
** hang banners and poster and signage
** hang banners and poster and signage
Line 21: Line 21:


* Wifi etc
* Wifi etc
** liaise with College IT to check if requirements are met.
** liaise with College IT to check if requirements are met  
** check if we need to arrange for extra switches and LAN cables
** check if we need to arrange for extra switches and LAN cables


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** check in attendees and hand out badges
** check in attendees and hand out badges
** print out new badges if necessary
** print out new badges if necessary
** sell KDE merchandising
** sell KDE merchandise
** general point of information
** general point of information


Line 54: Line 54:
** check party venue before attendees arrive
** check party venue before attendees arrive
** set up posters etc.
** set up posters etc.
** check bagdes of attendees at entrance
** check badges of attendees at entrance
** help to tidy up afterwards
** help to tidy up afterwards


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----


 
'''Sign up (Please add your name and information)'''
'''Sign up (Please add your name here)'''
 
----




{| class="wikitable" border="1"
{| class="wikitable" border="1"
|-
|-
!
! Name/IRC nick/email
!
!
!
!
|-
! Name/IRC nick
! Languages  
! Languages  
! local y/n?
! local y/n?
! which day/time can you help?
! days/times available
! Comments
! comments
|-
| width="150pt" | Claudia Rauch, claudiar, rauch at kde dot org
| width="150pt" | German, English
| width="80pt"  | n
| width="150pt" | 29 June to 6 July
| width="150pt" | set up venue, registration/info desk
|-
| Carl Symons, kallecarl, carlsymons at gmail dot com
| English
| n
| 29 June to 6 July
|
|-
|-
| width="150pt" |
| Heiki Ojasild, Repentinus, repentinus at fsfe dot org
| width="150pt" |
| English, Estonian
| width="80pt"  |
| y
| width="150pt" |
| June 29 to July 6
| width="150pt" |
| Pre-registration, registration, and also a runner if someone has a spare car. Repentinus does not know Tallinn especially well, but can manage.
|-
|-
|
| Lee Marion Lepik, Lesperiae, draamakas at gmail dot com
|
| English, Estonian
|
| y
|
| June 28 to July 4
|
| Registration/Info desk, can also help out at pre-registration or Session Chairs if needed. Knows Tallinn well enough to navigate easily.
|-
| Laszlo Papp, djszapi, lpapp at kde dot org
| English, Hungarian
| n
| 29 June to 6 July
| Session Chairs or/and Video Recording
|-
| Kristjan Kütaru, kusti85 at gmail.com
|Estonian, English, little Finnish and Russian
|Yes, local
|29 June to 4 July
| Pre-registration ,Registration/Info desk,Party coordination, I think I might also be able to help on July 6th, after the event if needed.
|-
|-
|
| Martin Klapetek / mck182 / [email protected]
|  
| English, Czech, Slovak
|
| n
|
| 1 July to 2 July, possibly 5th as well
|  
| Session Chairs, possibly info desk if needed
|-
|-
|  
| Kenny Duffus, seaLne
|  
| English
|  
| no
|
| 27th June - 6th July
|
|
|-
|-
|  
| Priit Pihus / pihus / priit[at]pihus.ee
|  
| Estonian, English
|
| yes
|
| 28th June - 6th July (if needed I could start earlier/stay longer)
|  
| Wifi etc, drive a car if someone provides it, Party coordination, video op, etc. Basically anything.
|-
|-
|
| Kenny Coyle / automatical / kenny[at]heloo.net
|  
| English
|
| no
|
| 27th June - 5th July
|  
| Venue prep, Registration/ Info desk and anything else that I can help with.
|-
|-
|
| Stanislav Karchebny / berkus / berkus[at]exquance.com
|  
| Russian, English
|
| yes
|
| 27th June - 6th July (if needed I could start earlier/stay longer)
|
| Anything I could help with, drive a car, Party coordination, etc. Basically anything.
|-
|-
|
| Martin Gräßlin / mgraesslin / mgraesslin at kde dot org
|
| German, English
|
| no
|
| 1st July - 6th July
|
| Session chair on the day I'm not giving a talk
|-  
|-  
|
| Sune Vuorela / svuorela / sune vuorela dk
|
| Danish, english
|
| no
|
| 29th-6th
|  
| friday registration, very skilled at putting badges in pouches
|}
|-
| Pradeepto Bhattacharya / pradeepto / pradeepto at kde dot org
| English
| no
| 28th-5th
| Pre-registration, registration. Will commit to more once I have a confirmed visa.
|-
| Rohan Garg / shadeslayer / rohangarg at kubuntu dot org
| English
| no
| 30th-2nd
| Video recorder and runner.
|-
| Kristjan Hiis / Koffer / kristjan at weebu eu
| Estonian, English
| yes
| 30th-1st (perhaps even 29th - but later in the evening)
| I would like to take pictures of the event and people in there, also if anyone would give me a brief know-how on the filming - I could do that too.
|-
| Allan Vein /
| English, Estonian
| yes
| 29th - 2th
| Set up venue, Party coordination and After the event items.
|-
|-
| Samikshan Bairagya / samxan / samikshan at gmail dot com
| English
| no
| 30th-6th (I would love to attend most talks and workshops though.)
| This will be the first time I am volunteering for any such event (Also my first time at Akademy) I would love to help in any way really -- no preferences as such. PS: Visa not confirmed yet.
|-
| Smit Mehta / smitmehta / smit dot meh at gmail dot com
| English
| no
| 30th-6th
| I would like to be a session chair. Will commit to more once visa is confirmed.
|-
| Valorie Zimmerman / valorie / valorie at kde dot org
| English
| no
| 26-6th
| Pre-registration, registration or whatever else is needed
|-
| Ingo Kloecker / mahoutsukai / kloecker at kde dot org
| German, English, (French), (Spanish)
| no
| 29th-6th
| Already registered as session chair (call for help on KDE e.V. mailing list); can also help with pre-registration and video recording
|-
| Gaurav Chaturvedi / tazz / gaurav.p.chaturvedi at gmail dot com
| English
| no
| 28th-5th
| Pre-Registration , Photography
|-
| Rishab Arora / spacetime / ra.rishab at gmail dot com
| English
| no
| 30th-6th
| Session chair (as long as it doesn't conflict with my lightning talk)
|-
| Valdur Kana / valdur55
| English, Estonian, (Germany)
| yes
| 29th - 6th
| Set up venue, Party coordination and After the event items.
|-

Latest revision as of 13:02, 19 June 2013

Sign up as a Volunteer!

To sign up, please follow closely the following steps:

  • Before filling your name in, please read the Call for Volunteers.
  • Check out the tasks listed below
  • Edit the table below and fill in your name and data. In the table please provide your name, the languages you speak, whether you are a local and/or know Tallinn, and the time/days when you are available.
  • Add your local mobile telephone number to your Akademy user profile.
  • Join the IRC channel #akademy on freenode


Available tasks


Before the event

  • print and fold name badges and put them into pouches
  • set up venue:
    • hang banners and poster and signage
    • distribute cables in rooms
    • set up video stuff
  • Wifi etc
    • liaise with College IT to check if requirements are met
    • check if we need to arrange for extra switches and LAN cables
  • Party coordination (Saturday)
    • liaise with venue before and during the event


During the event

  • Pre-registration (Friday afternoon/early evening)
    • check in attendees and hand out badges
    • print out new badges if necessary
  • Registration/Info desk (Saturday to Thursday)
    • check in attendees and hand out badges
    • print out new badges if necessary
    • sell KDE merchandise
    • general point of information
  • Session chairs
    • check that speaker has water
    • introduce speaker
    • make sure that talks starts and ends on time
    • moderate questions
  • Runner
    • able to drive a car
    • run errands, shop for stuff that might be missing
    • find people when needed
  • Party coordination
    • check party venue before attendees arrive
    • set up posters etc.
    • check badges of attendees at entrance
    • help to tidy up afterwards
  • Video operator
    • help record the talks
  • Group photo
    • take picture of all attendees


After the event(Friday afternoon)

  • tidy venue
  • send left-over banners etc. back to sponsors



Sign up (Please add your name and information)


Name/IRC nick/email Languages local y/n? days/times available comments
Claudia Rauch, claudiar, rauch at kde dot org German, English n 29 June to 6 July set up venue, registration/info desk
Carl Symons, kallecarl, carlsymons at gmail dot com English n 29 June to 6 July
Heiki Ojasild, Repentinus, repentinus at fsfe dot org English, Estonian y June 29 to July 6 Pre-registration, registration, and also a runner if someone has a spare car. Repentinus does not know Tallinn especially well, but can manage.
Lee Marion Lepik, Lesperiae, draamakas at gmail dot com English, Estonian y June 28 to July 4 Registration/Info desk, can also help out at pre-registration or Session Chairs if needed. Knows Tallinn well enough to navigate easily.
Laszlo Papp, djszapi, lpapp at kde dot org English, Hungarian n 29 June to 6 July Session Chairs or/and Video Recording
Kristjan Kütaru, kusti85 at gmail.com Estonian, English, little Finnish and Russian Yes, local 29 June to 4 July Pre-registration ,Registration/Info desk,Party coordination, I think I might also be able to help on July 6th, after the event if needed.
Martin Klapetek / mck182 / [email protected] English, Czech, Slovak n 1 July to 2 July, possibly 5th as well Session Chairs, possibly info desk if needed
Kenny Duffus, seaLne English no 27th June - 6th July
Priit Pihus / pihus / priit[at]pihus.ee Estonian, English yes 28th June - 6th July (if needed I could start earlier/stay longer) Wifi etc, drive a car if someone provides it, Party coordination, video op, etc. Basically anything.
Kenny Coyle / automatical / kenny[at]heloo.net English no 27th June - 5th July Venue prep, Registration/ Info desk and anything else that I can help with.
Stanislav Karchebny / berkus / berkus[at]exquance.com Russian, English yes 27th June - 6th July (if needed I could start earlier/stay longer) Anything I could help with, drive a car, Party coordination, etc. Basically anything.
Martin Gräßlin / mgraesslin / mgraesslin at kde dot org German, English no 1st July - 6th July Session chair on the day I'm not giving a talk
Sune Vuorela / svuorela / sune vuorela dk Danish, english no 29th-6th friday registration, very skilled at putting badges in pouches
Pradeepto Bhattacharya / pradeepto / pradeepto at kde dot org English no 28th-5th Pre-registration, registration. Will commit to more once I have a confirmed visa.
Rohan Garg / shadeslayer / rohangarg at kubuntu dot org English no 30th-2nd Video recorder and runner.
Kristjan Hiis / Koffer / kristjan at weebu eu Estonian, English yes 30th-1st (perhaps even 29th - but later in the evening) I would like to take pictures of the event and people in there, also if anyone would give me a brief know-how on the filming - I could do that too.
Allan Vein / English, Estonian yes 29th - 2th Set up venue, Party coordination and After the event items.
Samikshan Bairagya / samxan / samikshan at gmail dot com English no 30th-6th (I would love to attend most talks and workshops though.) This will be the first time I am volunteering for any such event (Also my first time at Akademy) I would love to help in any way really -- no preferences as such. PS: Visa not confirmed yet.
Smit Mehta / smitmehta / smit dot meh at gmail dot com English no 30th-6th I would like to be a session chair. Will commit to more once visa is confirmed.
Valorie Zimmerman / valorie / valorie at kde dot org English no 26-6th Pre-registration, registration or whatever else is needed
Ingo Kloecker / mahoutsukai / kloecker at kde dot org German, English, (French), (Spanish) no 29th-6th Already registered as session chair (call for help on KDE e.V. mailing list); can also help with pre-registration and video recording
Gaurav Chaturvedi / tazz / gaurav.p.chaturvedi at gmail dot com English no 28th-5th Pre-Registration , Photography
Rishab Arora / spacetime / ra.rishab at gmail dot com English no 30th-6th Session chair (as long as it doesn't conflict with my lightning talk)
Valdur Kana / valdur55 English, Estonian, (Germany) yes 29th - 6th Set up venue, Party coordination and After the event items.