Akademy/Handbook/Production

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Revision as of 12:27, 20 October 2024 by Kieryn (talk | contribs) (→‎Venue Tasks)
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This is the Event Production Checklist to make sure we have everything set up properly before everyone arrives onsite at Akademy.

Technical Tasks

  • Test the A/V set up in both Talks rooms & BoF rooms
  • Ensure a stable feed is able to be sent out to the internet
  • Ensure the slides are able to be in the video feed

Venue Tasks

  • Put up graphics/banners/etc in the Talks rooms
  • Post room schedule outside Talks Rooms
  • Mark Rooms with Signs
  • Mark Bathrooms with signs
  • Set up sponsor table area
  • Set up social/coffee break spaces
  • Stock staff room with waters for attendees
  • Scout first aid room, know where the Akademy first aid kit is

Ground Control Tasks

  • Get nametags printed, folded, alphabetized, and sleeved
  • Set up info desk table
  • Set up t-shirts
  • Get €50 in small bills/coins for change
  • Print volunteer shift/task list
  • Print Schedule
  • Print registration sheet for check in? (we haven't done this but I feel like it'd be easier to keep track of how many people show up if we did)