Akademy/2024/volunteers-2024-09-08

Volunteer Timetable for Sunday (2024-09-08)

To volunteer, please add your name & matrix handle to the respective time slot and join the matrix channel if you haven't already!

If you sign up to volunteer for 3 hours or more before August 11th, add your shirt size & style to the column. Online volunteers will get their shirt mailed to them after Akademy.

Volunteer jobs for Sunday (2024-09-08)

Timeslot	Position	Status	Volunteers	Shirt Size/Style
09:45-13:00	AV assistant	In-person & Online	You?
09:45-13:00	AV assistant	In-person & Online	You?
09:45-13:00	Chat Moderator	Online	Ben Bonacci
09:45-13:00	Chat Moderator	Online	You?
09:45-13:00	Information Desk	In-person	You??
09:45-13:00	Information Desk	In-person	Jose Millan
09:45-13:00	Live streaming	In-person & Online	You?
09:45-13:00	Live streaming	In-person & Online	You?
09:45-13:00	Runner	In-person	You?
09:45-13:00	Runner	In-person	You?
09:45-13:00	Speaker's support	In-person	You?
09:45-13:00	Speaker's support	In-person	You?
09:45-13:00	Talks Tech Support In Person	In-person	You?
09:45-13:00	Talks Tech Support In Person	In-person	You?
09:45-13:00	Talks Tech Support Online	Online	You?
09:45-13:00	Talks Tech Support Online	Online	You?
09:45-13:00	Virtual Info Desk	Online	You?
09:45-13:00	Virtual Info Desk	Online	You?
10:00-13:05	Session Chair Room 1	In-person	You?
10:00-13:05	Session Chair Room 1	In-person	You?
10:45-11:15	Coffee break assistant	In-person	You?
10:45-11:15	Coffee break assistant	In-person	You?
11:00-13:05	Session Chair Room 2	In-person	You?
11:00-13:05	Session Chair Room 2	In-person	You?
14:30-16:10	AV assistant	In-person & Online	You?
14:30-16:10	AV assistant	In-person & Online	You?
14:30-16:10	Chat Moderator	Online	You?
14:30-16:10	Chat Moderator	Online	You?
14:30-16:10	Information Desk	In-person	You?
14:30-16:10	Information Desk	In-person	You?
14:30-16:10	Live streaming	In-person & Online	You?
14:30-16:10	Live streaming	In-person & Online	You?
14:30-16:10	Runner	In-person	You?
14:30-16:10	Runner	In-person	You?
14:30-16:10	Speaker's support	In-person	You?
14:30-16:10	Speaker's support	In-person	You?
14:30-16:10	Talks Tech Support In Person	In-person	You?
14:30-16:10	Talks Tech Support In Person	In-person	You?
14:30-16:10	Talks Tech Support Online	Online	You?
14:30-16:10	Talks Tech Support Online	Online	You?
14:30-16:10	Virtual Info Desk	Online	You?
14:30-16:10	Virtual Info Desk	Online	You?
14:30-18:15	Session Chair Room 1	In-person	You?
14:30-18:15	Session Chair Room 1	In-person	You?
16:10-18:15	AV assistant	In-person & Online	You?
16:10-18:15	AV assistant	In-person & Online	You?
16:10-18:15	Live streaming	In-person & Online	You?
16:10-18:15	Live streaming	In-person & Online	You?
16:10-18:15	Runner	In-person	You?
16:10-18:15	Runner	In-person	You?
16:10-18:15	Speaker's support	In-person	You?
16:10-18:15	Speaker's support	In-person	You?

Task Descriptions

Virtual Info Desk

Attending the info desk for in person attendees and monitoring our matrix space for any questions, managing misbehaviour when chat moderators are unavailable.

Talks Tech Support Online

Help remote presenters to get connected and use the virtual streaming platform. Monitor the chat for questions about which streaming channel to be in and direct people there. Coordinate with the in person Tech Support or BOF Facilitator person for those rooms to troubleshoot any problems. Familiarity with BBB and OBS is a plus

Runner

Provide general support across all event rooms. This will involve being available during sessions to deliver materials around the venue.

AV assistant

Provide technical support during the event regarding the sound, troubleshooting general technical problems (likely with hardware connections for presenters). Familiarity with AV systems, python, and raspberry pi preferred.

Information Desk

Welcome attendees, give out badges, give directions to room locations, manage lost & found items, sell merch.

Speaker's support

Support and connect with speakers before their talks, make sure they have water and know which room to be in and when, what equipment requirements they have (presentation, video playing, etc), communicate with other support volunteers (runners, tech support, etc) to handle any infrastructure needs or unexpected problems.

Session Chair Room 1

"Introduce the speakers at the beginning of the sessions, ensure that they are on time, ask audience questions, and keep the session on time. Work with the Chat moderator to include and share the questions from online participants."

Session Chair Room 2

"Introduce the speakers at the beginning of the sessions, ensure that they are on time, ask audience questions, and keep the session on time. Work with the Chat moderator to include and share the questions from online participants."

Coffee break assistant

Help with setting up the tables, carrying supplies (if needed), guiding attendees to the coffee break area.

Chat Moderator

Monitor the chat during the event, moderate behaviour, share questions with the Session Chair. Familiarity moderating matrix spaces is a plus.

Live streaming

Ensure the live streams are happening on the correct channels. Familiarity with Big Blue Button and OBS streaming setups is a plus.

Talks Tech Support In Person

Help presenters to use the in-room presentation equipment. Familiarity with Big Blue Button, and OBS is a plus.