Akademy/2024/BoFs: Difference between revisions

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This is the BoF landing page.
=Akademy Hybrid BoFs: Best Practice =


COMING SOON
This guide assumes that your BoF aims to create a relatively natural conversation between in-person and online participants. See below for tips in a suboptimal acoustic situation.
 
===BoF Organizing Tips:===
 
Collect topics for discussion before the BoF. You can do this by chatting with people at the event or asking in the matrix/discuss/social media/etc in advance! Among other benefits, this will structure the conversation making it easier to follow if sound is suboptimal.
 
When doing activities, consider the following:
* How will online participants participate?
* Are materials, including anything written on a white board, visible to participants?
 
==== At the BoF====
Before the BoF begins connect with or ask for a volunteer to be the Facilitator, if notes are needed also ask someone to volunteer to take notes.
 
* Work with the Facilitator to include the online participants in the group discussion. Ask your moderator to relay questions from the chat and call on people in the room.
* Speak clearly into the microphone, repeat questions into the mic before answering.
 
== BoF Facilitating Tips: ==
 
You don't need to know about the topic to be a good BoF facilitator! Facilitators make sure the online and in-person attendees are able to participate and engage in the conversation. If there are technical difficulties, reach out to the [[Akademy/2024/Volunteer|IT Support volunteer]].
 
* At the beginning of the BoF let the chat and the in-person participants know that you're the moderator and to contact you with questions.
 
Example text for the chat, to post at the very beginning and again after a presentation:
 
    ''"I will monitor the conversation here so if you have questions, please let me know or simply ask your question in the chat!"''
 
* At the end of the session, you can invite participants to continue the conversation with something like: "Thank you everyone. Feel free to contimue the conversation in the Matrix room <LINK> if you have additional comments/questions."
 
== If in doubt, remember MOMS for Good BoFs: ==
 
=== M ===
'''moderate:''' make sure only one participant speaks at a time
=== O ===
'''observe:''' keep an eye on the chat for activity there
=== M === 
'''mention:''' draw attention to online participants who want to speak
=== S === 
'''share:''' make space for in-person and online participants to contribute
 
== In Case Of Poor Acoustics ==
 
Same as above, but ...
 
* The moderator(s) should sit next to the mic and repeat questions/comments slowly and clearly.
* When in-person participants have trouble hearing the online participants, the moderator(s) can repeat questions/comments slowly and clearly.

Revision as of 09:42, 1 August 2024

Akademy Hybrid BoFs: Best Practice

This guide assumes that your BoF aims to create a relatively natural conversation between in-person and online participants. See below for tips in a suboptimal acoustic situation.

BoF Organizing Tips:

Collect topics for discussion before the BoF. You can do this by chatting with people at the event or asking in the matrix/discuss/social media/etc in advance! Among other benefits, this will structure the conversation making it easier to follow if sound is suboptimal.

When doing activities, consider the following:

  • How will online participants participate?
  • Are materials, including anything written on a white board, visible to participants?

At the BoF

Before the BoF begins connect with or ask for a volunteer to be the Facilitator, if notes are needed also ask someone to volunteer to take notes.

  • Work with the Facilitator to include the online participants in the group discussion. Ask your moderator to relay questions from the chat and call on people in the room.
  • Speak clearly into the microphone, repeat questions into the mic before answering.

BoF Facilitating Tips:

You don't need to know about the topic to be a good BoF facilitator! Facilitators make sure the online and in-person attendees are able to participate and engage in the conversation. If there are technical difficulties, reach out to the IT Support volunteer.

  • At the beginning of the BoF let the chat and the in-person participants know that you're the moderator and to contact you with questions.

Example text for the chat, to post at the very beginning and again after a presentation:

    "I will monitor the conversation here so if you have questions, please let me know or simply ask your question in the chat!"
  • At the end of the session, you can invite participants to continue the conversation with something like: "Thank you everyone. Feel free to contimue the conversation in the Matrix room <LINK> if you have additional comments/questions."

If in doubt, remember MOMS for Good BoFs:

M

moderate: make sure only one participant speaks at a time

O

observe: keep an eye on the chat for activity there

M

mention: draw attention to online participants who want to speak

S

share: make space for in-person and online participants to contribute

In Case Of Poor Acoustics

Same as above, but ...

  • The moderator(s) should sit next to the mic and repeat questions/comments slowly and clearly.
  • When in-person participants have trouble hearing the online participants, the moderator(s) can repeat questions/comments slowly and clearly.