Akademy/2023/volunteers-2023-07-16

Volunteer Timetable for 2023-07-16

To volunteer, please add your name and Matrix handle to the respective time slot...

Volunteer jobs for 2023-07-16

Timeslot (EEST)	Position	Status	Volunteers
All day	Photographer	In-person	George David Apostolidis @geoapos
09:30-12:30	AV assistant	In-person & Online	Johannes Zarl-Zierl @jzarl
09:30-12:30	Information Desk	In-person	Scarlett Moore @sgmoore
09:30-12:30	Live streaming	In-person & Online	You?
09:30-12:30	Runner	In-person	Andreas Tsaknis @andrewtsak:matrix.org
09:30-12:30	Virtual Info Desk	Online	You?
09:45-13:05	Session Chair Room 1	In-person	Ingo Klöcker @mahoutsukai
10:00-11:10	Chat Moderator	Online	Ben Bonacci @ben
10:00-11:10	Speaker's support	In-person	You?
10:00-11:10	Talks Tech Support In Person	In-person	You?
10:00-11:10	Talks Tech Support Online	Online	You?
11:10-11:40	Coffee break assistant	In-person	Iason Malkotsis @jasonthird:matrix.org
11:30-13:05	Session Chair Room 2	In-person	You?
11:40-13:05	Chat Moderator	Online	Ben Bonacci @ben
11:40-13:05	Speaker's support	In-person	You?
11:40-13:05	Talks Tech Support In Person	In-person	You?
11:40-13:05	Talks Tech Support Online	Online	You
12:30-15:30	AV assistant	In-person & Online	You?
12:30-15:30	Information Desk	In-person	Kieryn Darkwater @mxdarkwater
12:30-15:30	Live streaming	In-person & Online	You?
12:30-15:30	Runner	In-person	You?
12:30-15:30	Virtual Info Desk	Online	You?
13:20-14:30	Lunch Assistant	In-person	Jose Millan Soto @fidjose
14:30-15:55	Chat Moderator	Online	You?
14:30-15:55	Speaker's support	In-person	You?
14:30-15:55	Talks Tech Support In Person	In-person	You?
14:30-15:55	Talks Tech Support Online	Online	You?
14:30-17:00	Session Chair Room 2	In-person	You?
14:30-18:15	Session Chair Room 1	In-person	Ingo Klöcker @mahoutsukai
15:30-18:15	AV assistant	In-person & Online	Prodromos Nasis @prodromosnasis
15:30-18:15	Information Desk	In-person	Jose Millan Soto @fidjose
15:30-18:15	Live streaming	In-person & Online	You?
15:30-18:15	Runner	In-person	You?
15:30-18:15	Virtual Info Desk	Online	You?
15:55-16:20	Coffee break assistant	In-person	Kieryn Darkwater @mxdarkwater
16:20-18:15	Chat Moderator	Online	You?
16:20-18:15	Speaker's support	In-person	You?
16:20-18:15	Talks Tech Support In Person	In-person	You?
16:20-18:15	Talks Tech Support Online	Online	You?
18:15-20:00	Teardown	In-person	You?

Task Descriptions

Chat Moderator

Monitoring our matrix space during the event, managing any misbehaviour of virtual attendees.In contact with Session Chair, contacting them the questions.

Coffee break assistant

Help with catering and setting up the coffee break, guide attendees.

Virtual Info Desk

Attending the info desk for in person attendees and monitoring our matrix space for any questions, managing misbehaviour when chat moderators are unavailable.

Information Desk

Welcoming attendees, giving their badges, guiding, helping and answering questions, selling merch.

Live streaming

Responsible for the right live streaming of the event on different channels.

Lunch Assistant

You would help on guiding attendees during lunch break.

Photographer

We would need pictures during the whole event.

AV assistant

Technical support during the event regarding the sound, problem solver when there is a technical problem.

Runner

General support across all event rooms

Session Chair

Introducing the speakers at the beginning of the sessions, ensuring that they are on time asking the questions of the audience and timekeeping. In contact with the Chat moderator for online questions.

Teardown

Returning the venue back to it’s original state so that it can be vacated

Talks Tech Support In Person

Helping presenters to use the in-room presentation equipment.

Talks Tech Support Online

Helping remote presenters to get connected and use the virtual streaming platform.

Speaker's support

Supporting and contacting with speakers before their talks, problem solvers when something unexcpected is happening.