Akademy/2024/volunteers-2024-09-08: Difference between revisions

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< Akademy‎ | 2024
(remove duplicate rows for session chair; we just need one session chair per room; add missing row for session chair in room 2 in the afternoon)
 
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|  09:45-13:00 || [[#AV_assistant|AV assistant]] || In-person & Online || ''You?'' ||
|  09:45-13:00 || [[#AV_assistant|AV assistant]] || In-person & Online || ''You?'' ||
|-
|-
|  09:45-13:00 || [[#AV_assistant|AV assistant]] || In-person & Online || ''You?'' ||
|  11:00-13:00 || [[#AV_assistant|AV assistant]] || In-person & Online || ''You?'' ||
|-
|-
|  09:45-13:00 || [[#Chat_Moderator|Chat Moderator]] || Online || Ben Bonacci ||
|  09:45-13:00 || [[#Chat_Moderator|Chat Moderator]] || Online || Ben Bonacci ||
|-
|-
|  09:45-13:00 || [[#Chat_Moderator|Chat Moderator]] || Online || ''You?'' ||
|  09:45-13:00 || [[#Information_Desk|Information Desk]] || In-person || Sandro Knauß ||
|-
|  09:45-13:00 || [[#Information_Desk|Information Desk]] || In-person || ''You??'' ||
|-
|-
|  09:45-13:00 || [[#Information_Desk|Information Desk]] || In-person || Jose Millan ||  
|  09:45-13:00 || [[#Information_Desk|Information Desk]] || In-person || Jose Millan ||  
|-
|-
|  09:45-13:00 || [[#Live_streaming|Live streaming]] || In-person & Online || ''You?'' ||
|  09:45-13:00 || [[#Live_streaming|Live streaming]] || In-person & Online || ''You?'' ||
|-
|  09:45-13:00 || [[#Live_streaming|Live streaming]] || In-person & Online || ''You?'' ||
|-
|  09:45-13:00 || [[#Runner|Runner]] || In-person || ''You?'' ||
|-
|-
|  09:45-13:00 || [[#Runner|Runner]] || In-person || ''You?'' ||
|  09:45-13:00 || [[#Runner|Runner]] || In-person || ''You?'' ||
|-
|-
|  09:45-13:00 || [[#Speaker_s_support|Speaker's support]] || In-person || ''You?'' ||
|  09:45-13:00 || [[#Speaker_s_support|Speaker's support]] || In-person || Victoria Fischer @tdfischer || L/Fitted
|-
|-
|  09:45-13:00 || [[#Speaker_s_support|Speaker's support]] || In-person || ''You?'' ||
|  11:00-13:00 || [[#Speaker_s_support|Speaker's support]] || In-person || ''You?'' ||
|-
|-
|  09:45-13:00 || [[#Talks_Tech_Support_In_Person|Talks Tech Support In Person]] || In-person || ''You?'' ||
|  09:45-13:00 || [[#Talks_Tech_Support_In_Person|Talks Tech Support In Person]] || In-person || ''You?'' ||
|-
|-
|  09:45-13:00 || [[#Talks_Tech_Support_In_Person|Talks Tech Support In Person]] || In-person || ''You?'' ||
|  09:45-13:00 || [[#Talks_Tech_Support_In_Person|Talks Tech Support In Person]] || In-person || ''You?'' ||
|-
|  09:45-13:00 || [[#Talks_Tech_Support_Online|Talks Tech Support Online]] || Online || ''You?'' ||
|-
|  09:45-13:00 || [[#Talks_Tech_Support_Online|Talks Tech Support Online]] || Online || ''You?'' ||
|-
|  09:45-13:00 || [[#Virtual_Info_Desk|Virtual Info Desk]] || Online || ''You?'' ||
|-
|-
|  09:45-13:00 || [[#Virtual_Info_Desk|Virtual Info Desk]] || Online || ''You?'' ||
|  09:45-13:00 || [[#Virtual_Info_Desk|Virtual Info Desk]] || Online || ''You?'' ||
Line 50: Line 38:
| 10:45-11:15 || [[#Coffee_break_assistant|Coffee break assistant]] || In-person || ''You?'' ||
| 10:45-11:15 || [[#Coffee_break_assistant|Coffee break assistant]] || In-person || ''You?'' ||
|-
|-
| 10:45-11:15 || [[#Coffee_break_assistant|Coffee break assistant]] || In-person || ''You?'' ||
| 11:00-13:05 || [[#Session_Chair_Room_2|Session Chair Room 2]] || In-person || Tracey (@traceyc:matrix.org) || L/Fitted
|-
| 11:00-13:05 || [[#Session_Chair_Room_2|Session Chair Room 2]] || In-person || ''You?'' ||
|-
|  14:30-16:10 || [[#AV_assistant|AV assistant]] || In-person & Online || ''You?'' ||
|-
|  14:30-16:10 || [[#AV_assistant|AV assistant]] || In-person & Online || ''You?'' ||
|-
|  14:30-16:10 || [[#Chat_Moderator|Chat Moderator]] || Online || ''You?'' ||
|-
|  14:30-16:10 || [[#Chat_Moderator|Chat Moderator]] || Online || ''You?'' ||
|-
|  14:30-16:10 || [[#Information_Desk|Information Desk]] || In-person || ''You?'' ||
|-
|-
|  14:30-16:10 || [[#Information_Desk|Information Desk]] || In-person || ''You?'' ||
|  14:25-15:55 || [[#AV_assistant|AV assistant]] || In-person & Online || ''You?'' ||
|-
|-
|  14:30-16:10 || [[#Live_streaming|Live streaming]] || In-person & Online || ''You?'' ||
|  14:25-15:55 || [[#AV_assistant|AV assistant]] || In-person & Online || ''You?'' ||
|-
|-
|  14:30-16:10 || [[#Live_streaming|Live streaming]] || In-person & Online || ''You?'' ||
|  14:25-15:55 || [[#Chat_Moderator|Chat Moderator]] || Online || ''You?'' ||
|-
|-
|  14:30-16:10 || [[#Runner|Runner]] || In-person || ''You?'' ||
|  14:25-15:55 || [[#Information_Desk|Information Desk]] || In-person || ''You?'' ||
|-
|-
|  14:30-16:10 || [[#Runner|Runner]] || In-person || ''You?'' ||
|  14:25-15:55 || [[#Information_Desk|Information Desk]] || In-person || ''You?'' ||
|-
|-
|  14:30-16:10 || [[#Speaker_s_support|Speaker's support]] || In-person || ''You?'' ||
|  14:25-15:55 || [[#Live_streaming|Live streaming]] || In-person & Online || ''You?'' ||
|-
|-
|  14:30-16:10 || [[#Speaker_s_support|Speaker's support]] || In-person || ''You?'' ||
|  14:25-15:55 || [[#Runner|Runner]] || In-person || ''You?'' ||
|-
|-
|  14:30-16:10 || [[#Talks_Tech_Support_In_Person|Talks Tech Support In Person]] || In-person || ''You?'' ||
|  14:25-15:55 || [[#Speaker_s_support|Speaker's support]] || In-person || Victoria Fischer @tdfischer ||
|-
|-
|  14:30-16:10 || [[#Talks_Tech_Support_In_Person|Talks Tech Support In Person]] || In-person || ''You?'' ||
|  14:25-15:55 || [[#Speaker_s_support|Speaker's support]] || In-person || Joseph (@joseph:kde.org) ||
|-
|-
|  14:30-16:10 || [[#Talks_Tech_Support_Online|Talks Tech Support Online]] || Online || ''You?'' ||
|  14:25-15:55 || [[#Talks_Tech_Support_In_Person|Talks Tech Support In Person]] || In-person || ''You?'' ||
|-
|-
|  14:30-16:10 || [[#Talks_Tech_Support_Online|Talks Tech Support Online]] || Online || ''You?'' ||
|  14:25-15:55 || [[#Talks_Tech_Support_In_Person|Talks Tech Support In Person]] || In-person || ''You?'' ||
|-
|-
|  14:30-16:10 || [[#Virtual_Info_Desk|Virtual Info Desk]] || Online || ''You?'' ||
|  14:25-15:55 || [[#Virtual_Info_Desk|Virtual Info Desk]] || Online || ''You?'' ||
|-
|-
| 14:30-16:10 || [[#Virtual_Info_Desk|Virtual Info Desk]] || Online || ''You?'' ||
| 14:25-15:55 || [[#Session_Chair_Room_1|Session Chair Room 1]] || In-person || ''you??''||
|-
|-
| 14:30-18:15 || [[#Session_Chair_Room_1|Session Chair Room 1]] || In-person || ''You?'' ||
| 15:50-16:25 || [[#Coffee_break_assistant|Coffee break assistant]] || In-person || ''You?'' ||
|-
|-
| 14:30-17:00 || [[#Session_Chair_Room_2|Session Chair Room 2]] || In-person || ''You?'' ||
| 14:25-17:00 || [[#Session_Chair_Room_2|Session Chair Room 2]] || In-person || Ingo (@mahoutsukai:kde.org) ||
|-
|-
|  16:10-18:15 || [[#AV_assistant|AV assistant]] || In-person & Online || ''You?'' ||
|  16:10-18:15 || [[#AV_assistant|AV assistant]] || In-person & Online || ''You?'' ||
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|  16:10-18:15 || [[#Live_streaming|Live streaming]] || In-person & Online || ''You?'' ||
|  16:10-18:15 || [[#Live_streaming|Live streaming]] || In-person & Online || ''You?'' ||
|-
|-
|  16:10-18:15 || [[#Live_streaming|Live streaming]] || In-person & Online || ''You?'' ||
|  16:10-18:15 || [[#Runner|Runner]] || In-person || Tammes (@tammes_kde:kuchenmampfer.de) ||
|-
|-
| 16:10-18:15 || [[#Runner|Runner]] || In-person || ''You?'' ||
| 16:10-18:15 || [[#Session_Chair_Room_1|Session Chair Room 1]] || In-person || ''Victoria Fischer @tdfischer'' ||
|-
|-
|  16:10-18:15 || [[#Runner|Runner]] || In-person || ''You?'' ||
|  16:10-18:15 || [[#Speaker_s_support|Speaker's support]] || In-person || Joseph (@joseph:kde.org) ||
|-
|  16:10-18:15 || [[#Speaker_s_support|Speaker's support]] || In-person || ''You?'' ||
|-
|  16:10-18:15 || [[#Speaker_s_support|Speaker's support]] || In-person || ''You?'' ||
|-
|-
|}
|}
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;Virtual Info Desk<span id="Virtual_Info_Desk"/>
;Virtual Info Desk<span id="Virtual_Info_Desk"/>
: Attending the info desk for in person attendees and monitoring our matrix space for any questions, managing misbehaviour when chat moderators are unavailable.
: Attending the info desk for in person attendees and monitoring our matrix space for any questions, managing misbehaviour when chat moderators are unavailable.
;Talks Tech Support Online<span id="Talks_Tech_Support_Online"/>
: Help remote presenters to get connected and use the virtual streaming platform. Monitor the chat for questions about which streaming channel to be in and direct people there. Coordinate with the in person Tech Support or BOF Facilitator person for those rooms to troubleshoot any problems. Familiarity with BBB and OBS is a plus


;Runner<span id="Runner"/>
;Runner<span id="Runner"/>

Latest revision as of 17:20, 3 September 2024

Volunteer Timetable for Sunday (2024-09-08)

To volunteer, please add your name & matrix handle to the respective time slot and join the matrix channel if you haven't already!

If you sign up to volunteer for 3 hours or more before August 11th, add your shirt size & style to the column. Online volunteers will get their shirt mailed to them after Akademy.

Volunteer jobs for Sunday (2024-09-08)
Timeslot Position Status Volunteers Shirt Size/Style
09:45-13:00 AV assistant In-person & Online You?
11:00-13:00 AV assistant In-person & Online You?
09:45-13:00 Chat Moderator Online Ben Bonacci
09:45-13:00 Information Desk In-person Sandro Knauß
09:45-13:00 Information Desk In-person Jose Millan
09:45-13:00 Live streaming In-person & Online You?
09:45-13:00 Runner In-person You?
09:45-13:00 Speaker's support In-person Victoria Fischer @tdfischer L/Fitted
11:00-13:00 Speaker's support In-person You?
09:45-13:00 Talks Tech Support In Person In-person You?
09:45-13:00 Talks Tech Support In Person In-person You?
09:45-13:00 Virtual Info Desk Online You?
10:00-13:05 Session Chair Room 1 In-person Ingo (@mahoutsukai:kde.org)
10:45-11:15 Coffee break assistant In-person You?
11:00-13:05 Session Chair Room 2 In-person Tracey (@traceyc:matrix.org) L/Fitted
14:25-15:55 AV assistant In-person & Online You?
14:25-15:55 AV assistant In-person & Online You?
14:25-15:55 Chat Moderator Online You?
14:25-15:55 Information Desk In-person You?
14:25-15:55 Information Desk In-person You?
14:25-15:55 Live streaming In-person & Online You?
14:25-15:55 Runner In-person You?
14:25-15:55 Speaker's support In-person Victoria Fischer @tdfischer
14:25-15:55 Speaker's support In-person Joseph (@joseph:kde.org)
14:25-15:55 Talks Tech Support In Person In-person You?
14:25-15:55 Talks Tech Support In Person In-person You?
14:25-15:55 Virtual Info Desk Online You?
14:25-15:55 Session Chair Room 1 In-person you??
15:50-16:25 Coffee break assistant In-person You?
14:25-17:00 Session Chair Room 2 In-person Ingo (@mahoutsukai:kde.org)
16:10-18:15 AV assistant In-person & Online You?
16:10-18:15 AV assistant In-person & Online You?
16:10-18:15 Live streaming In-person & Online You?
16:10-18:15 Runner In-person Tammes (@tammes_kde:kuchenmampfer.de)
16:10-18:15 Session Chair Room 1 In-person Victoria Fischer @tdfischer
16:10-18:15 Speaker's support In-person Joseph (@joseph:kde.org)

Task Descriptions

Virtual Info Desk
Attending the info desk for in person attendees and monitoring our matrix space for any questions, managing misbehaviour when chat moderators are unavailable.
Runner
Provide general support across all event rooms. This will involve being available during sessions to deliver materials around the venue.
AV assistant
Provide technical support during the event regarding the sound, troubleshooting general technical problems (likely with hardware connections for presenters). Familiarity with AV systems, python, and raspberry pi preferred.
Information Desk
Welcome attendees, give out badges, give directions to room locations, manage lost & found items, sell merch.
Speaker's support
Support and connect with speakers before their talks, make sure they have water and know which room to be in and when, what equipment requirements they have (presentation, video playing, etc), communicate with other support volunteers (runners, tech support, etc) to handle any infrastructure needs or unexpected problems.
Session Chair Room 1
"Introduce the speakers at the beginning of the sessions, ensure that they are on time, ask audience questions, and keep the session on time. Work with the Chat moderator to include and share the questions from online participants."
Session Chair Room 2
"Introduce the speakers at the beginning of the sessions, ensure that they are on time, ask audience questions, and keep the session on time. Work with the Chat moderator to include and share the questions from online participants."
Coffee break assistant
Help with setting up the tables, carrying supplies (if needed), guiding attendees to the coffee break area.
Chat Moderator
Monitor the chat during the event, moderate behaviour, share questions with the Session Chair. Familiarity moderating matrix spaces is a plus.
Live streaming
Ensure the live streams are happening on the correct channels. Familiarity with Big Blue Button and OBS streaming setups is a plus.
Talks Tech Support In Person
Help presenters to use the in-room presentation equipment. Familiarity with Big Blue Button, and OBS is a plus.
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