Akademy/Handbook/Production

This is the Event Production Checklist to make sure we have everything set up properly before everyone arrives onsite at Akademy.

Technical Tasks

• Test the A/V set up in both Talks rooms & BoF rooms
• Ensure a stable feed is able to be sent out to the internet
• Ensure the slides are able to be in the video feed

Venue Tasks

• Put up graphics/banners/etc in the Talks rooms
• Post room schedule outside Talks Rooms
• Mark Rooms with Signs
• Mark Bathrooms with signs
• Set up sponsor table area
• Set up social/coffee break spaces
• Stock staff room with waters for attendees
• Scout first aid room, know where the Akademy first aid kit is

Ground Control Tasks

• Get nametags printed, folded, alphabetized, and sleeved
• Set up info desk table
• Set up t-shirts
• Get €50 in small bills/coins for change
• Print volunteer shift/task list
• Print Schedule
• Print registration sheet for check in? (we haven't done this but I feel like it'd be easier to keep track of how many people show up if we did)